• Location: Hybrid | Remote & Office-based (Melbourne CBD)
• Contract: 6-month, Part-time/Full-time (negotiable) – This is a dynamic opportunity with a strong likelihood of extension, driven by COPE's ongoing growth.
• Start Date: April/May 2025

COPE – Centre of Perinatal Excellence – is seeking a highly organised and proactive Business & Operations Coordinator to provide maternity leave cover for a valued team member. This 6-month role is ideal for someone who thrives in a dynamic environment, has a sharp eye for detail, and is comfortable juggling a variety of responsibilities spanning finance, HR, executive support, and general administration.

Collaborating closely with the COPE leadership team, this role offers an excellent opportunity for individuals seeking to enhance their expertise and advance their careers in business operations or finance management within the charity sector.

Key Responsibilities

HR & Executive Admin Support:

• Provide basic HR administration and record-keeping.
• Support the CEO with calendar and email management, prioritising tasks and coordinating internal and external meetings.

Board Administration:

• Schedule and coordinate Board meetings.
• Prepare and distribute agendas, reports and minutes.
• Track and follow up on action items.

Office & General Admin:

• Format and prepare professional documents and presentations.
• Organise travel bookings (flights, accommodation).
• Manage print and postage requirements for brochures/publications.
• Provide front-line support – answering calls, relaying messages, preparing ad hoc reports.
• Co-ordinating IT support with external managed service provider.
• Booking meeting rooms and facilities.

Finance & Accounts (Xero):

• Manage Accounts Payable: Upload and code invoices, set due/planned payment dates, prepare ABA files for weekly payments, and issue remittance advice.
• Manage Accounts Receivable: Create and send client invoices, follow up on payments.
• Conduct weekly bank reconciliations in Xero.

About You

You are:

• Proficient in Xero (or a willingness to learn), Outlook, and Microsoft Office (especially Word and Excel).
• Highly organised with excellent time management skills.
• Attention to detail and willingness to grow and learn.
• A confident communicator and team player who can work autonomously.
• Experienced in office administration, with a strong understanding of basic finance processes.
• Comfortable managing confidential information with discretion.

Experience supporting executive or board-level functions is a plus.

What We Offer

• Not-for-profit salary packaging benefits to increase your take-home pay.
• A warm and supportive team culture committed to impactful, meaningful work.
• Access to excellent co-working office space (close to all public transport) including: Fortnightly team breakfasts and drinks, On-site gym, Modern, top tier working spaces in a central location

Why Join COPE?

You’ll be part of a small, passionate, and purpose-driven team working to support the mental health and wellbeing of parents and families across Australia. This is a fantastic opportunity to contribute to meaningful work while gaining experience across multiple operational areas.

Ready to Apply?

Apply now to make an impact - please submit an updated CV by applying via the Apply Now link below.