ABOUT YOUR ORGANISATION

Creeds Farm Living & Learning Centre (CFLLC) serves as the community hub for the rapidly growing areas of Epping North and Wollert. Our mission is to foster strong relationships and partnerships within the community. We emphasise programs that enhance community connection and well-being—encompassing physical, social, emotional, and mental health. Additionally, we aim to empower our community to make informed decisions about our beautiful environment and to live sustainably.

ABOUT THE ROLE

The CFLLC Manager will oversee the efficient coordination and comprehensive operation of CFLLC, ensuring the delivery of a diverse range of recreational, social, educational, and intercultural activities that cater to the local community's needs. This role involves implementing the strategic plan, managing all operations, finances, funding, and service agreements, as well as leading staff and volunteers.

The Centre Manager will be responsible for positioning CFLLC as a preferred venue for community groups and partner organisations while ensuring that the organisation operates in compliance with all policies, procedures, delegations, and funding agreements.

ABOUT YOU

Imagine yourself stepping into a vital role at CFLLC, the heart of the thriving Epping North and Wollert communities. Over the next 3 months, you have the opportunity to foster meaningful relationships and build partnerships that truly make a difference. You'll lead engaging programs that connect people and promote well-being across physical, social, emotional, and mental health dimensions. Additionally, you will empower community members to make informed choices about our beautiful environment and embrace sustainable living. Picture the impact you could have in enhancing community ties and promoting a healthier, more sustainable way of life!

key responsibilities

• Manage a variety of internal and external partners, including suppliers (venue hirers), funding bodies, stakeholders, and local businesses. This includes responsibilities such as drafting, reviewing, renewing contracts, negotiating terms, and overseeing milestones and obligations.
• Collaborate closely with governance members to meet reporting requirements and conduct risk assessments. Work alongside staff, volunteers, and students to ensure that contract milestones are achieved.
• Ensure that both financial and non-financial aspects of the role are addressed.
• Oversee adherence to legislative and regulatory requirements, develop policies in collaboration with key stakeholders, provide guidance on the Constitution, and advise on director liability and other governance matters.
• Maintain registers, update policies and documentation, and assist the Chair, Board, and subcommittees as necessary.
• Evaluate risks and identify contractual/legal issues, escalating them as agreed with contracts and program implementation, while effectively communicating with external stakeholders.
• Oversee the administrative processes to ensure compliance with legal, regulatory, and internal policy requirements.
• Maintain the organisation's risk register, ensuring all identified risks are documented, updated, and monitored for any changes.
• Aid and collaborate with the Treasurer monthly to discuss funding matters and address any potential issues.
• Send out invoices to the finance team as soon as they arrive and ensure they are paid promptly.
• Monitor the inquiries mailboxes and take appropriate action on claims, complaints, and concerns.
• Offer strategic guidance to the Board Chairperson regarding general compliance and organisational risk.
• Biweekly Reporting: with the Board Chairperson and use these meetings to discuss the progress of the role, any issues, and related topics.
• Preparation of the operational report one week before the Board meeting, in preparation for discussion at the board meeting.

Essential

• Tertiary qualifications and/or proven experience in operational management, including contract management, procurement, risk, and compliance.
• Experience within governance environments at the Company Board and sub-committee levels.
• Management of confidential information: Maintain and manage sensitive data by the organisation’s policies and procedures.
• Analytical skills: Ability to evaluate information and identify issues effectively.
• Communication skills: Capable of conveying information clearly and effectively to a diverse range of staff, community and stakeholders.
• Technical skills: Familiarity with systems and applications utilised in contract management.
• Knowledge of contract law: Understanding of contractual terms, conditions, and legal obligations.
• Risk management abilities: Proficient in identifying, managing, and reporting organisational risks.
• Financial skills: Proficient in interpreting, analysing, and leveraging organisational financial information.
• Interpersonal skills: Ability to collaborate effectively and cultivate strong relationships with others.

desirable

• Experience in a not-for-profit environment will be highly regarded. 
• Experience in working with a multicultural community.
• Knowledge of community-led programs and activities

FURTHER INFORMATION

Any questions regarding the position should be directed to Jason Mootoosamy on 0416502072.

hOW TO APPLY

Applications for the position will be considered and candidates interviewed on a rolling basis.

To be considered for the position, applicants must include:

• A cover letter detailing in no more than 2 pages:
• • Why do you think you would be best suited for this job
  • How do your skills and experience address the requirements of this role?
• A copy of your CV.

criminal history check

The successful applicant will be offered the position subject to a criminal history check (also known as a National Police Check and Working With Children Check).

A position description is attached.