• Seeking a dynamic EA with C-Suite experience
• Collingwood, Growing Financial Services Org
• Full-Time role for a hands-on, strategic thinker

Are you a dynamic, highly proactive Executive Assistant who thrives in a fast-paced environment? Do you have a sharp mind for synthesising information, thinking ahead, and keeping things running seamlessly? If so, we want you on the team.

About our client

Our client is an inspiring financial services organisation based in Collingwood that is dedicated to making a meaningful impact. Their CEO is at the heart of driving their operation and mission forward, and we are seeking an exceptional right-hand person to support them.

About the Role

This is not your average EA role. We’re looking for someone who is:

• Deeply involved in meetings – capturing key insights, following up, and ensuring nothing falls through the cracks.
• Two steps ahead – anticipating the CEO’s needs and proactively managing priorities.
  
• A master of execution – getting things done efficiently with minimal direction.
  
• A strategic thinker – someone who can synthesise complex information, summarise key points, and offer insights.
  An organisational powerhouse – ensuring the CEO’s time is used wisely and that deadlines are met.

Key Responsibilities

• Attend key meetings, take notes, and drive action items to completion.
• Proactively manage the CEO’s schedule, priorities, and communications.
• Coordinate projects, track progress, and ensure follow-ups happen.
• Prepare briefs, reports, and summaries with clarity and insight.
• Liaise with internal and external stakeholders, representing the CEO and organisation professionally and confidently with an affable approach.

Who You Are

C-Suite Experience - A corporate Executive Assistant looking to take your role to the next level. You have 3+ years of experience supporting senior executives with a strategic mindset.

Proactive & Insightful – You take initiative, solve problems before they arise, and offer solutions.

Highly Organised – You thrive on structure, efficiency, and keeping everything running smoothly.

An Excellent Communicator – You can distil complex ideas into clear, actionable insights.

Discreet & Trustworthy – You handle sensitive information with care and professionalism.

If you're a hands-on, high-energy EA who is always one step ahead, we'd love to hear from you.