• Location – Parramatta (location negotiable), 2-3 days in the office, with flexible work arrangements
• Employment type – Temporary Full-Time role until 30 June 2027
• Salary – Clerk Grade 5/6, $97,027 - $107,059 per annum, plus employer’s contribution to superannuation
• Industry leading training with ongoing career development and support

This position is open to Australian Aboriginal and Torres Strait Islander people only.

About Aboriginal Housing Office (AHO)

The Aboriginal Housing Office (AHO) is a statutory body established under the Aboriginal Housing Act 1998 (NSW) to ensure Aboriginal and Torres Strait Islander people have access to affordable, quality housing.

The AHO is governed by an all-Aboriginal Board, which provides advice to the Minister for Housing and Homelessness. In addition, the AHO manages and coordinates an annual capital works program, along with developing and implementing financial and resourcing strategies.

Your role

Provide a range of executive support and administrative services to facilitate the delivery of business operations and support the Director’s achievement of organisational objectives.

What you’ll do

As part of the Housing and Client Services team you will:

• Assess and prioritise requests to facilitate the optimal use of the Director’s time.
• Manage the Director’s diary appointments, records and correspondence, coordinate travel arrangements, and schedule and support meetings to facilitate the effective management of their agenda.
• Draft and prepare correspondence, agendas, minutes, presentations and briefing notes to support the achievement of business requirements.
• Gather, collate and provide background information for the Director to support informed decision making and planning.
• Maintain and update administrative practices, systems and procedures to improve efficiency and service delivery.
• Prepare newsletter and organise events as well as arranging and greeting visitors/guests.
• Invoicing/accounts payable coordination for the Directorate.

What we’re looking for

• The ideal candidate will thrive on organisation and have a genuine passion for administrative work.
• Strong executive support skills, an expert at managing calendars, coordinating meetings, handling correspondence and ensure the executives are supported in their goals.
• Experience working with Aboriginal and Torres Strait Islander peoples and communities.

As an Identified role, this position is open only to Aboriginal and/or Torres Strait Islander persons.

Where a position is identified, an applicant’s race is a genuine occupational qualification under the exception in Section 14(d) of the Anti-Discrimination Act 1977.

There are two alternatives to confirming your Aboriginality, one of which must be uploaded to be considered for the role as follows. Either will be accepted:

Confirmation of Aboriginality form

or

Written confirmation from 2-3 Aboriginal organisations within the community in which you live/work, which addresses the three criteria listed below:

• is of Aboriginal and/or Torres Strait Islander descent, and
• identifies as an Aboriginal and/or Torres Strait Islander person, and
• is accepted as a such by the Aboriginal and/or Torres Strait Islander community. 

Download the role description.

To apply directly via the DCJ Careers site click "Apply Now".

For more information and advice on applying for roles at DCJ, visit Careers for Aboriginal people.

What We Offer

We offer a variety of benefits, including:

• A challenging and rewarding career
• Flexible, autonomous work environment
• Competitive pay and conditions
• Training and development opportunities to build and maintain capabilities
• Health & Wellbeing and Employee Assistance Programs.

Want more information?  Visit our website to see more information on Working for us.

We do work that really matters

Working for the Department of Communities and Justice (DCJ) provides lots of opportunities to make a real difference. We collaborate with other agencies and community partners, to improve lives and realise the potential of children, adults, families and communities. We're focused on breaking, rather than managing, disadvantage. It’s work that really matters.

Apply now and join Australia’s top public sector employer where we will support you and provide an exciting and flexible working environment! 

Are you ready to join us?

Click "Apply Now". You will need to attach an up-to-date résumé (maximum five pages) and a cover letter (maximum three pages) with a brief outline on how you meet the requirements of the role and answer the targeted question below:

• In 500 words or less, please summarise your experience in Executive Administrative Support.

Got a question?

For more information about the role or what it’s like to work for DCJ, please contact the hiring manager Mick Higgins on (02) 8836 9411 or at [email protected] using the subject line: Executive Support Officer (Identified) - Aboriginal Housing Office enquiry via EthicalJobs.

If you’ve got a question about applying or would benefit from an adjustment in the recruitment process to help you perform at your best, please call Syvonne Pereira on (02) 8688 8950 or via [email protected].

Visit Recruitment adjustments on the DCJ website to learn more. 

Inclusion and Diversity lies at the heart of how we recruit

We continue to hire great people with a wide variety of skills, experience, and backgrounds. This includes people with disability, Aboriginal and Torres Strait Islander People, women, people identifying as LGBTIQ+, culturally and linguistically diverse people, carers, and other diversity groups.

To find out what DCJ are doing to build an inclusive and diverse workforce, visit Inclusion and diversity on the DCJ website.

Other Information

A talent pool may be created for future ongoing and temporary roles and is valid for a period of up to 18 months. 

For more information visit Your recruitment journey on the DCJ website (for all roles except Aboriginal Identified) 

Thank you for your interest in this role. We look forward to receiving your application.