Diversity Council Australia is the independent, not-for-profit, peak body leading diversity and inclusion (D&I) in the workplace. We provide unique research, inspiring events and programs, curated resources and expert advice across all diversity dimensions to a community of around 1300 member organisations.

• Our purpose is to enable more diverse, inclusive and equitable workplaces for a better Australia.
• Our vision is to create a just and equitable Australian society where people in all their diversity can thrive.
• Our team is a diverse and passionate bunch of people. We believe strongly in DCA’s vision and purpose. Our shared set of values and continuous learning culture unites us as a team and sets the tone of our working environment.

At DCA, we aim to create an inclusive, supportive and equitable work environment. We do this by striving to make sure all our employees are connected to and respected by the organisation and their colleagues, that they are progressing in their own individual development and that their contributions to the organisation and our work are meaningful and valued. Finally, we encourage true flexibility and believe in a strengths-based approach to people’s work and goals.

DCA values lived experience as well as expertise, and we encourage applications from people with Aboriginal and/or Torres Strait Islander backgrounds, who have caring responsibilities, from culturally and racially marginalised groups, people with disability, people who experience ageism, LGBTIQ+ people, and people who experience exclusion because of their social class.

ABOUT THE ROLE

We are looking for an experienced Office Manager and EA to join us full time. This role will report to the CEO, and is based in Sydney.

It’s an exciting time for DCA, and for D&I in Australia. We have experienced significant growth in our membership and overall business. We are looking for an experienced office manager and/or EA to help with the smooth running of the organisation and partner with the team to help nurture our amazing culture and achieve our organisational goals.

In this role you will:

• Support the CEO with diary management and day to day tasks
• Maintain our physical and remote spaces, such as liaising with our shared office space facilities, ordering supplies and creating a supportive and collaborative digital environment
• Support in finance tasks such as: accounts payable and receivable, invoice management, pulling reports, expenses, supplier onboarding, liaising and supporting our external finance provider
• External facing responsibilities, such as answering our main phone line, responding to member queries, working with senior external stakeholders and partners
• Assist with HR tasks such as document creation, leave management and payroll support (with external finance provider)
• Board meeting administration
• Book and manage travel for our team and board members
• Help in the preparation and management of staff events
• Meeting management and minute taking
• Format, amend and collate content to create presentations for external and internal use

SELECTION CRITERIA

Relevant Experience:

• Approximately 5 years in a similar role
• Experience in accounts payable and receivable
• Experience in Xero or similar finance/payroll systems
• Experience working with a CRM, MS platforms highly desirable
• Experience in creating presentations
• Experience in supporting a CEO or Director
• Experience in travel booking and management
• HR administration experience
• Experience with meeting management and minute taking
• Experience and confidence in working with senior stakeholders
• Experience in external facing responsibilities such as dealing with external queries via phones/emails, working with senior external stakeholder and supplier management

Skills Required:

• Attention to detail
• Ability to deal in sensitive and confidential information
• External and internal stakeholder management
• Ability to work at pace when necessary and to manage multiple and ongoing tasks
• Strong project management capabilities
• Ability to be flexible and resilient in your day to day
• A can-do approach with a willingness to get in and solve problems

Values Required:

• Inclusion: You help us to create a diverse, equitable and safe workplace where everyone is respected and connected and able to develop and contribute at work.
• Growth Mindset: You are comfortable to continually learn, unlearn and relearn by being open to different perspectives, constructive feedback and evidence.
• Fortitude: You have bravery and stamina in our approach to navigate the discomfort and challenges that sometimes come with our work.
• Excellence: With the support of your colleagues and DCA Leadership you deliver high quality, innovative and valued expertise and services that set the standard.
• Collaboration: You are comfortable working within a team to leverage each other’s skills, expertise and lived experience to learn from each other and harness creativity through diversity.

If you don’t tick every box in the relevant experience or skills required section, please don’t rule yourself out. Research suggests that women and other people in under-represented groups tend to only apply if they meet every requirement. We focus on hiring people who share our values of Inclusion, Growth Mindset, Fortitude, Excellence and Collaboration, rather than ticking all the boxes – so if this role resonates with you, please apply.

Benefits Offered at DCA:

• Salary sacrificing
• Increased Superannuation
• Truly hybrid environment with 1-2 days in our CBD office
• Professional development opportunities and budget
• 12 weeks’ gender neutral parental leave and flexi-leave options