• Do you want to do work that really matters? Help us end avoidable blindness
• Full time role based in Sydney (Flexible work from home arrangements available)

ABOUT THE FRED HOLLOWS FOUNDATION

The Foundation is an international development organisation working to prevent blindness and restore sight. We continue to carry on the legacy of Professor Fred Hollows, who believed every person had the right to quality eye care, no matter where they live. The Foundation has grown to work in more than 25 countries throughout Africa, South Asia, Southeast Asia, the Middle East and the Pacific, as well as Australia. The Foundation has restored sight to more than 3 million people worldwide. We have an ambitious five-year strategic plan that aims to take us even closer to realising our vision of a world in which no person is needlessly blind or vision impaired and Indigenous Australians exercise their right to sight and good health.

THE OPPORTUNITY

The Executive Operations Specialist is accountable for supporting the CFO and COO in driving operational excellence and overseeing complex projects for the Enabling Services division. In this dynamic role, they will provide executive-level administrative support while managing a range of strategic initiatives and large-scale projects.

KEY RESPONSIBILITIES

Executive support

• Manage the calendar, schedule meetings, and coordinate travel logistics, ensuring efficient time management.
• Support other Directors and Executives as required.
• Prepare, review, and organise materials for internal and external meetings, presentations, and reports.
• Manage phone calls, emails, and other correspondence for the Executive with professionalism and confidentiality.
• Prepare and edit documents, including memos, reports, and presentations, ensuring clarity and alignment with strategic goals.
• Coordinate and prioritise daily tasks and communication on behalf of the Executive, responding to inquiries and requests in a timely manner.
• Prepare and track expense reports, ensuring timely approvals and adherence to company policies.
• Provide day-to-day administrative support, including filing, document management, and office organisation.

Project management

• Oversee and lead complex, cross-functional projects, ensuring the successful execution of business initiatives across departments.
• Work closely with the Executive to define project objectives, timelines, budgets, and resource allocation.
• Track and report on project progress, providing regular updates and key insights to the Executive and other senior leadership.
• Coordinate project resources, vendors, and stakeholders, ensuring alignment with project goals.

Operational efficiency

• Assist the Executive in optimising and refining operational processes, driving continuous improvement across the organisation.
• Ensure effective communication and alignment between teams to achieve operational goals and business objectives.

Strategic initiatives support

• Conduct research, prepare reports, and provide insights to support data-driven decision-making for the Executive.
• Actively participate in brainstorming and planning sessions, offering project management and operational expertise.

WHAT YOU’LL NEED TO SUCCEED

• Experience working in an administrative or support services function.
• Experience in project management.
• Experience working in a complex global organisation.
• Previous experience working closely and proactively with executive teams.

How we recognise your contribution

Through our internal programs and employee benefits we aim to create an environment where you will feel supported and empowered. Whether your focus is on continuous learning, professional development or finding an environment which enables you to thrive while balancing family or personal commitments, we have a range of programs in place to support you. Including:

• Generous salary packaging, we provide access to not-for-profit salary packaging options, which will increase your take home pay.
• Flexible work environment, we focus on output, not hours and enable you to prioritise your health and wellbeing
• Generous leave allowances
• Ongoing commitment to your continuous learning and career development, through tailored leadership and professional development programs, and focused development conversations.

To find out more about our benefits click here

APPLICATIONS

Please apply directly using the "Apply Now" button by the closing date. Your application should include a CV and, preferably, a cover letter that outlines your interest in the role and addresses the key criteria listed in the “Key Responsibilities”, and “What you need to succeed” sections of the advertisement.

A position description is attached.

Aboriginal and Torres Strait Islander people are encouraged to apply for this position.

The Fred Hollows Foundation is committed to protecting the rights of children and community partners in all areas where we work. Applicants are advised that The Foundation reserves the right to conduct police checks and other screening procedures to ensure we maintain and promote a child safe environment.

Please note: We will not be accepting CV’s via agencies for this role.