The Assembly’s objective is to promote the self-determination and empowerment of Traditional Owners and Aboriginal Victorians in the Treaty process, including by:

• Acting as the First Peoples’ Representative Body to negotiate and agree Statewide Treaty and Interim Agreements,
• Acting as the Aboriginal Representative Body to support Treaty negotiations (including administering the Self-Determination Fund),
• Enabling Traditional Owners and Aboriginal Victorians to exercise sovereignty, the right to self-determination and other rights; including those contained in the United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP).

This is an Aboriginal and/or Torres Strait Islander Designated Position, classified under 'special measures' of section 12 of the Equal Opportunity Act 2010. Only Aboriginal and/or Torres Strait Islander people are eligible to apply.

Responsibilities

The Community Liaison Officer works independently to provide support for day-to-day operations of Engagement team. Responsibilities may include but not limited to:

Confidential secretarial and administrative support:

• Travel management including completion of travel requests and related bookings
• Preparation of presentations and agendas
• Coordination of meetings, minutes taking, facilitating follow up actions
• Preparation of correspondences
• Shared mailbox, diary and calendar management
• Systems and Sharepoint page are up to date

Assembly and community-based events support:

• Assist with the organisation, planning and delivery of Assembly events, including internal events and community based outreach initiatives. This includes active participation in working groups and cross departmental event planning to ensure a coordinated and strategic approach to engagement
• Assembly and Community Based outreach events include, but not limited to, Statewide Gatherings, Traditional Owner Forums, ACCO Forums, Regional Gatherings, NAIDOC Week events, prison visits and other culturally significant community engagement
• Collation of post events feedback, feedback loops to reported for discussions and actions.
• Travel across regions for events when needed
• Assist with other ad hoc events

Office Support:

• Ordering and maintaining office supplies
• Assist in creating and observing safe work practices in compliance with OH&S guidelines
• Merchandise organisation
• Receptionist duties

Relationship Management:

• Support and maintain effective relationships with Assembly Members, community Members and Stakeholders
• Develop effective working relationships with other teams within the assembly.

South West Region:

Covering across Aireys Inlet, Anglesea, Apollo Bay, Ballarat, Camperdown, Colac, Geelong, Hamilton, Heywood Lorne, Port Campbell, Port Fairy, Portland, Torquay Warrnambool and other regions as required.

Skills, Competencies & Knowledge

• Skilled at providing a broad range of administration support (travel, diary management, correspondence, meetings etc.)
• Well-developed interpersonal, verbal, and written communication skills
• Skilled at multi-tasking across a range of tasks and maintaining momentum
• Excellent knowledge of Aboriginal Communities and organisations in Victoria
• Excellent judgement and decision-making skills
• Good understanding of MS Office suite
• Sound understanding of CRM software applications

Experience & Qualifications

• Experienced in providing administration support within a community engagement department/team
• Experienced in working within tight deadlines and a fast paced, quickly changing environment
• Experienced at working with Aboriginal communities in Victoria
• Experienced in working to challenging deadlines and with multiple stakeholders
• Current Working with Children Check

Please see our website to learn more about the Assembly - Work With Us — First Peoples’ Assembly of Victoria.

A position description is attached.