Geelong Sustainability is a not-for-profit community organisation and registered charity supporting residents and businesses in their sustainability journey. Since its establishment in 2007, Geelong Sustainability has grown into the region’s leading sustainability network, delivering innovative projects that drive tangible environmental outcomes.

The Position

The Secretary supports the governance, operational efficiency, and compliance requirements of the Board. This voluntary role provides a meaningful opportunity to contribute to the long-term success of Geelong Sustainability.

Key Accountabilities

• Governance Support
  • Schedule and organise Board meetings, including preparing agendas and distributing documents.
  • Record and maintain accurate minutes of meetings.
  • Ensure Board meetings follow GS’s governance procedures.

• Compliance and Legal
  • Advise Board members on compliance matters.
  • Ensure compliance with regulatory bodies (Consumer Affairs Victoria, ACNC, ATO).

• Membership and Events
  • Maintain the membership register.
  • Assist in organising the Annual General Meeting (AGM) and other key events.

• Administrative Support
  • Assist the Chair preparing for meetings / coordinating governance activities.
  • Maintain key Board documentation in an organised and secure manner.

Training and Support

Geelong Sustainability is committed to providing training opportunities to the appointed Secretary as required. Training may include governance workshops, compliance briefings, and mentoring support to ensure confidence in fulfilling the role effectively.

Key Selection Criteria

• Passion for sustainability and commitment to GS’s mission.
• Strong organisational and communication skills.
• Ability to manage confidential information with discretion.
• Experience in governance, administration, or a similar role (preferred but not essential).
• Willingness to undertake training if needed.

How To Express Interest

Interested candidates should submit a short Expression of Interest outlining their background and motivations for applying. EOIs can be sent to [email protected]

For further inquiries, contact Merilyn Harris at [email protected] using the subject line: Secretary (Voluntary) enquiry via EthicalJobs.

A position description is attached.