The office of Senator Nick McKim is seeking applications for a full-time non-ongoing Office Manager, based in the Parliamentarian’s Electorate Office in Hobart, Tasmania.

This contract is for an initial 6 month period, or up until a Federal Election, with the possibility for extension and/or ongoing employment.

About the position

This position is critical to the operation of Senator McKim’s electorate office in Hobart.

The Office Manager will handle essential day-to-day tasks including ensuring the office is smooth and efficient operationally, managing correspondence, coordinating the Senator’s diary, inbox and travel arrangements, coordinating office operations, overseeing administrative functions, and facilitating constituent engagement.

This dynamic role provides the opportunity to work closely with Senator McKim’s team, manage volunteers, support collaboration with other parliamentary offices, engage with constituents and support event coordination.

This position would suit a highly organised person with management and administrative experience.

about the role

The key duties of the position are, but are not limited to:

• Inbox and Correspondence Management: Oversee the Senator’s public inbox, ensuring professional, timely responses to constituents via email, mail and in person.
• Diary and Travel Management: Coordinate the Senator’s diary and travel arrangements, ensuring efficient scheduling.
• Office Operations and Administration: Manage office requisites, WHS matters, and provide general support for office needs.
• Volunteer Management: Train and manage volunteers, particularly for correspondence and administrative tasks.
• Constituent Engagement and Advocacy: Support walk-in inquiries and provide advocacy for constituents as required.
• Event Coordination Support: Assist in organising office events.
• Liaison with Other Offices: Act as the primary contact with other MPs’ offices and Australian Greens office teams nationwide.
• Other duties as required.

about you

The ideal applicant should possess the following skills, qualifications, and experience:

• Ability to work collaboratively with team members and independently manage tasks.
• Strong organisational and communication skills.
• Capacity to meet tight deadlines.
• Experience in office management, particularly in an administrative or public sector environment.
• Proficiency with IT tools, including word processing, spreadsheets, and database management.
• Experience in constituent or client engagement is desirable.
• Ongoing training and professional development may also be supported.

We acknowledge the value diversity brings. We are committed to building a diverse and inclusive workplace that ensures all our people can contribute to our shared purpose. We welcome applications from Aboriginal and Torres Strait Islander people, mature age people, people from diverse backgrounds LGBTQI+ and people with disability.

Employment conditions:

The position is offered under the Members of Parliament (Staff) Act 1984 and conditions are outlined in the Commonwealth Members of Parliament Staff Enterprise Agreement 2024-27 which include:

• A salary of $86,506.
• An additional optional allowance of up to $6,711 will be provided in recognition of, and as compensation for, reasonable additional hours of work.
• Relocation assistance, studies assistance and paid study leave may also be available (subject to eligibility requirements)
• An employer superannuation contribution of 15.4% will be payable.
• An initial probationary period of three months will apply.

The successful applicant may be required to undergo a National Police History Check.

The successful applicant will be required to comply with their obligations under the Behaviour Codes and Standards.

For further information, please contact Pat Caruana on 0400 425 380 or at [email protected], using the subject line: Office Manager (EOB) - Senator Nick McKim enquiry via EthicalJobs.