• Location: Remote, with occasional on-site requirements as needed in the Greater Melbourne area.
• Employment Type: 0.5 FTE (Part-Time).
• Reports to: Founder and Director, GGM

About Guiding Growing Minds (GGM)

At GGM, we are passionate about creating real, meaningful change for children and families. Everything we do is driven by our purpose to help kids reach their full potential and live rich, meaningful lives. As a growing social enterprise, we bring together creativity, expertise, and collaboration to empower parents, educators, and communities with the tools they need to thrive.

By joining GGM, you’ll be part of a dedicated and inspiring team working on impactful projects that make a difference. We’re committed to fostering a supportive and rewarding environment, offering flexibility and a role that’s as enjoyable as it is meaningful. Together, we’re building a future where no child is left behind.

Position Overview

We’re looking for a passionate, creative, and highly organised individual to join our team as the Personal Assistant to the Founder and Director of GGM. This role is all about making things run smoothly; whether it’s managing calendars, coordinating events, or responding to emails. You’ll be the go-to person behind the scenes, ensuring the Founder and Director can focus on delivering their impactful work. If you’re someone who thrives on bringing order to chaos, loves connecting with others, and is excited by the idea of supporting a mission-driven organisation, this could be the role for you.

Key Responsibilities

Calendar and Schedule Management

• Keep the Founder and Director’s calendar organised and ensure every day runs smoothly, balancing work responsibilities, projects, and personal commitments.
• Book venues, set up virtual meetings, and handle all logistics with ease.

Email and Communication Management

• Take the reins on GGM-related emails, responding quickly and kindly using our pre-prepared email templates.

• Keep messages organised, prioritise urgent matters, and ensure no inquiry falls through the cracks.
• Draft and edit emails in a tone that reflects GGM’s friendly, professional, and approachable values.

Travel and Accommodation Arrangements

• Organise the Founder and Director’s travel plans, including flights, accommodation, and transportation.
• Create clear itineraries for events and speaking engagements, so everything is seamless.

Engagement and Event Coordination

• Manage all aspects of Founder and Director’s speaking engagements, from correspondence to travel arrangements.
• Stay on top of event logistics for Pop Culture Parenting live events, including venue bookings, tech requirements, and attendee communication.
• Regularly update our engagement decision-making tools and discuss plans in fortnightly team meetings.

Meeting Preparation and Documentation

• Pull together meeting agendas and make sure everyone has the materials they need ahead of time.
• Take clear, actionable minutes during meetings and follow up on what needs to be done.

Administrative and General Support

• Keep documents and files organised and easy to find.
• Assist in refining our office processes and making sure things run efficiently.

Special Projects and Additional Support

• Jump in on any additional tasks or projects that come up, helping to keep GGM moving forward.
• Be a friendly point of contact for stakeholders, clients, and team members.

Skills and Qualifications

• Minimum 5 years of experience as a Personal Assistant, Executive Assistant, or in a similar administrative role.
• Proficiency in Xero, Microsoft Office, and calendar management tools; familiarity with virtual meeting platforms.
• Excellent written and verbal communication skills with strong attention to detail.
• Exceptional organisational and multitasking abilities, with a proactive approach to managing time-sensitive tasks.
• High level of professionalism, discretion, and confidentiality, with a commitment to supporting GGM’s purpose.
• Ability to adapt to changing priorities, take initiative, and solve problems independently.

Who We’re Looking For

We’re on the hunt for someone who not only has the skills and experience to excel in this role but also shares our passion for the work we do. At GGM, everything we do is driven by our core purpose: helping kids reach their full potential and live rich, meaningful lives.

The ideal team member will align with our values and be genuinely excited about supporting kids, parents, and communities to thrive. You’ll be someone who cares deeply about creating positive change and approaches your work with warmth, friendliness, and a knack for building meaningful connections. Your ability to stay organised, keep things running smoothly, and adapt to new challenges will be invaluable in this role.

Honesty, transparency, and open communication are essential to how we work, so we’re looking for someone who embodies these qualities and values collaboration. A creative mindset and the ability to think outside the box will help you bring fresh ideas and solve problems in innovative ways. If this sounds like you, we’d love to hear from you!

For inquiries or further information, please contact:

Email: [email protected] using the subject line: Personal Assistant to Founder and Director - Remote / Work From Home enquiry via EthicalJobs.

Website: www.guidinggrowingminds.com.au