• Part-time role (0.8) based in Burwood
• Reports to President
• Flexible work arrangements, hours and salary packaging available
• Thrive in a small, agile, and supportive team
• Start date March negotiable

WHO WE ARE

Established in 1954, Haemophilia Foundation Victoria (HFV) is a proud and trusted voice of individuals and families in Victoria affected by genetic bleeding disorders. A not-for-profit (NFP) organisation, HFV works to connect, support, and empower the bleeding disorders community, helping individuals and families achieve positive health outcomes. We strive to develop relationships and partnerships with stakeholders and other agencies to improve care and experience of those affected.

WHAT WE DO

• Provide a sustainable, agile, viable and relevant community focused approach. 
• Working with the membership of people living with a bleeding disorder to ensure the voice of the lived experience drives HFV’s work 
• Strengthen partnership with specialised healthcare providers to promote integrated and patient-centred healthcare for people with bleeding disorders and their families
• Improve public understanding of the challenges of living with bleeding disorders to reduce stigma and discrimination.
• Promote and support key DFFH and DH health vision and ensure HFV programs align.
• Assist people with bleeding disorders to understand and manage their physical and mental health
• Provide safe settings for peer interaction to support, advocacy and leadership and conduct activities to build resilience for people living with a bleeding disorder with empathy of those in vulnerable settings.
• Collaborate with other state & territory foundations and national peak to support strategies and advocacy for national inclusion. 

HOW WE WORK

We are a small team comprising a volunteer committee of management and two (2) part time staff.  Our working environment is friendly, flexible, collaborative and “hands-on” with occasional afterhours and weekend work required. There is capacity for staff to combine working from the office and from home. From early 2025 our office will be relocating to Burwood, sharing office space with two other related agencies.

PRIMARY RESPONSIBILITIES

• Provide secretariat support for the President and Committee including coordination of committee and subcommittee meetings, meeting papers, agenda, action items, maintenance of organisational records and other items as require 
• Member and Stakeholder Engagement: Act as the central point of communication for community, members and stakeholders providing relevant information or referral as required.  Support committee in creating strategies that foster member and stakeholder engagement.
• Governance: Support committee to ensure that the Constitution and other governance policies and procedure documentation reflects contemporary legislation and is compliant with ACNC and any other regulatory body requirements
• Provide managerial supervision and support to other staff 
• Oversee day-to-day office operations to ensure an organised, welcoming and efficient workplace for staff, volunteers, members and stakeholders
• Financial Administration: In consultation with committee, Treasurer and Executive subcommittee, manage and oversee the financial affairs of the foundation
• Executive Administrative: In consultation with committee, prepare funding grant proposals, reports, presentations, stakeholder correspondence and other general administrative tasks as required
• Program Management: Responsible for co-ordinating annual HFV event calendar.  Working closely with Communications Officer (CO) and committee, ensure all events and projects are delivered on schedule through coordination of meetings, tracking deadlines, and completing relevant project management tasks across all projects.  Together with CO and committee members, attend and run events as required
• HR & Policy Management: Maintain workplace policies and procedures, provide support with general HR matters, and assist with on-boarding and record keeping
• Office & IT Coordination: Oversee and coordinate office and IT equipment needs, liaising with Communications Officer to ensure all systems are operational and that staff and committee have the resources they need to work efficiently 
• Process improvement and problem solving: Streamline administrative processes and implement best practices to ensure smooth operations and improve office efficiency and productivity and support the continuous improvement of financial processes and procedures
• Office Communications: Act as the central point of communication for office and committee related announcements, policies, and updates, ensuring effective communication flow within the organisation
• Ad Hoc Administrative Support: Provide additional support where needed, including CRM database management and entry

WHAT WE OFFER

• Tax advantageous salary packaging options unique to not-for-profit employers to increase your take home pay
• Flexible hybrid working between the office and home
• Flexible work hours when possible
• Collaborative and supportive workplace
• Freshly fitted out workspace 

Please see the attached Position Description for further information about the role and the Key Selection Criteria. 

All applications must include a Cover Letter, CV and contact details for 2 referees.

Please note, as a condition of employment all HFV employees are required to undergo a National Criminal Record Check by the Australian Federal Police and obtain a Victorian Working with Children Check.

Email [email protected] using the subject line: Office Manager enquiry via EthicalJobs, should you have any queries.

A position description is attached.