• Job Type: 3 days per week, 1 year term with option to extend.
• Location: Remote / Work from home with occasional on-site requirements in Sydney (NSW preferred)
• Benefits: Flexible work arrangements, professional, friendly and supportive team, salary packaging to increase your take home pay – up to $15,900 in living expenses plus $2,650 in entertainment expenses.
• Reports to: CEO

ABOUT YOUR ORGANISATION

Head and Neck Cancer Australia is the only national Head and Neck Cancer charity in Australia. We are dedicated to raising awareness of Head and Neck Cancer and improving the outcomes of those affected by providing free evidence-based information, support and advocacy to improve prevention, early diagnosis and patient care.

Our staff are rewarded with a competitive salary including not-for-profit salary packaging and access to an Employee Assistance Program. We offer a flexible, friendly and supportive culture where you will be part of a passionate, inclusive and talented team. Working remotely your contribution is valued and your desire to achieve work/life balance is respected.

ABOUT THE ROLE

The Executive Assistant position is a busy and varied role, within a small, friendly, professional team suited to an efficient and experienced Executive Assistant, looking to work for a purpose driven organisation.

key responsibilities

The Executive Assistant will be responsible for:

• Providing secretarial and administrative support to the CEO, including calendar management, travel bookings and drafting emails and internal and external correspondence as directed.
• Assisting with planning and coordination of Board and Committee meetings, including scheduling, preparing Board papers, drafting minutes, following up on action points from meetings with relevant stakeholders.
• Handling sensitive and confidential information with discretion and professionalism and ensuring that sensitive information is managed appropriately.
• Work closely with CEO to ensure highest standard of planning for governance including meeting all reporting and compliance obligations.
• Supporting HANCA staff with general administration, travel arrangements, IT and CRM requirements or other projects that may arise in agreement with the CEO.
• Taking charge of supporting CEO-led events or special projects as directed.
• Maintaining the HANCA policy library, ensuring policies are current and accessible and managing the approval process for Board level policies.
• Administrative duties as directed such as coding invoices, maintaining digital filing and contributing to improving office processes to maximise efficiency.

The Executive Assistant will support the HANCA organisation by:

• Being a friendly and efficient point of contact for all stakeholders.
• Working collaboratively with all HANCA staff to support our strategic priorities and by participating as required in HANCA awareness activities, fundraising campaigns and projects.
• Being adaptable and flexible as this role and processes may change and develop with the growth of the charity.
• Maintaining a safe and work health and safety compliant home office space, with access to reliable internet.
• Contributing to the culture of decision-making, including initiative, cooperation, collaboration and shared accountability.

key selection criteria

• Prior experience as an executive assistant / high level administration role.
• Excellent organisation, time management and strong attention to detail.
• Demonstrated experience in managing multiple projects across a busy office with the proven ability to problem solve, prioritise and meet deadlines.
• Advanced interpersonal and communication skills.
• Ability to work autonomously and as part of a team.
• Energetic, self-motivated, and takes initiative.
• Advanced computer skills and competency in Microsoft Office, including Teams, SharePoint, Word, Excel, Outlook and Sales Force (highly desirable).
• Experience working in a not-for-profit environment (desirable).

personal attributes

• You enjoy working in a fast-paced environment and feel comfortable with pivoting focus when needed. You are highly self-motivated and want to succeed in all that you do.

• You enjoy building relationships and have a positive and collaborative approach.

• You are an inclusive and supportive team player.
• You have a high level of integrity, discretion, diplomacy and judgement.
• You have a commitment to the mission and values of Head and Neck Cancer Australia.

If you would like to discuss this opportunity, please email: [email protected] using the subject line: Executive Assistant - Remote / Work From Home (NSW Preferred) enquiry via EthicalJobs.

Don’t delay – apply today. We will be shortlisting and interviewing as we receive applications and may appoint the right candidate ahead of the closing date. 

Please note only short-listed candidates will be contacted.