• Permanent Part time 0.6 EFT, Operations & Facilities Coordinator - Hawthorn
• Not for Profit, salary packaging benefits, flexibility & wellbeing support
• Collaborative, highly supported team and career development

About Us

Access Health and Community, with a 150-year legacy of compassionate care, is on a mission to build healthier lives together. Our team of over 400 dedicated employees and 200 volunteers, serves across 18 locations. We are thrilled to announce our upcoming merger with Inspiro, a trusted partner in community health.

Inspiro, with a skilled team of 100, is dedicated to providing accessible, inclusive, and high-quality care in the Yarra Ranges. This merger strengthens our commitment to delivering exceptional care and opens up new opportunities for our team and the communities we serve.

About the role

Access Health and Community (AccessHC) is seeking a Corporate Services Coordinator to provide administration support to oversee facilities management, procurement, and supplier contracts, ensuring seamless operations that support high-quality, safe, and sustainable healthcare services.

This role involves strategic procurement, cost reduction initiatives, risk management, and infrastructure projects, working closely with the Corporate Services Manager to drive operational excellence. Ideal candidates will have multi-site facilities management, procurement, and compliance coordination experience within healthcare or related sectors, along with strong project management and stakeholder engagement skills. If you're a proactive problem-solver with experience in facilities and asset management, this role offers the opportunity to make a meaningful impact in a values-driven, community-focused organisation. This role offers the flexibility to be based in Lilydale or Hawthorn.

What you will be doing Key Responsibilities

• Act as the primary point of contact for facility and fleet management -related concerns, inquiries, and requests for both internal and external customers
• Assist in the day-to-day operations of the company's facilities, including managing any of the maintenance requests, coordinating repairs, and ensuring compliance with health and safety regulations.
• Monitor the performance of service providers and contractors to ensure high standards of service deliver
• Hands on execution of minor office facilities tasks including coordinating with relevant stakeholders and service providers
• Assist in managing relationships with external vendors, contractors, and service providers. Evaluate vendor performance, negotiate contracts, and ensure cost-effective service delivery
• Support all the implementation and maintenance of health and safety programs and policies in compliance with relevant regulations
• Monitor expenses, track invoices, and reconcile accounts related to facility services and maintenance activities
• Coordinate, prioritise, and assign work orders to ensure compliance with contractual obligations and key performance indicators (KPIs)
• Track and follow up on outstanding work orders with trades and subcontractors to ensure they are completed promptly and efficiently.
• Ensure compliance with regulatory, contractual, and accreditation standards

What you will bring: Key Selection Criteria

• Relevant Tertiary qualifications or extensive experience in Facility Services within community or healthcare sector will be highly advantageous
• Proven experience in facilities management in a multi-site environment with hands on execution of minor office facilities tasks including coordinating with relevant stakeholders and service providers
• Evidence of highly developed interpersonal, communication, negotiation and consultative skills
• Strong knowledge of building systems, maintenance procedures, and regulatory compliance
• Strong organisational and project management skills, with the ability to prioritise tasks effectively
• Proficiency in Microsoft Office (Word, Excel, Outlook) and ability to use facility management system

Access Health and Community Culture and Benefits

The position encompasses an extensive range of benefits.

• Generous salary packaging opportunities that reduce tax payable on income (up to $15,990 per annum + $2,650 meals/entertainment expenses
• Supportive and values-based culture and engaged workforce

Read more about our culture and benefits: accesshc.org.au/culture-and-benefits.

Apply Now

Submit your application including your resume and cover letter addressing the selection criteria. Please refer to the position description on our website for the key selection criteria information: https://accesshc.org.au/careers/

Please email: Corporate Services Manager; E: [email protected] if you would like further information about the role, using the subject line: Operations & Facilities Coordinator - Hawthorn enquiry via EthicalJobs.

What’s in It for You?

• A unique opportunity to make a lasting impact on community health services
• A rewarding role in a dynamic organisation with a mission-driven culture

Apply now so you do not miss this opportunity, as we will be assessing applications when submitted.

Access Health and Community is an equal opportunity employer committed to providing an inclusive working environment that embraces and values all people, regardless of cultural background, age, gender identity, sexuality or lived and living experience. We value the diversity and strength of Aboriginal and Torres Strait Islander cultures and are committed to delivering on our vision for reconciliation through our recruitment and employment practices.