This role is remote, any applicant from Australia or New Zealand is encouraged to apply.

Hi, we are Intopia!

We are a digital consultancy with a difference. We’re change makers. We believe everyone has a right to inclusive digital experiences. This is our purpose, our quest, the white rabbit we follow.

We do what we love, with people we like, to help make the world more inclusive. We place the user, regardless of their ability, at the centre of everything we do. We work to break down the barriers and make technology universally accessible.

About the role

We are on a quest for an executive assistant who is interested in being part of an organisation that wants to make change for the better. This is a remote role – anyone with the rights to work in Australia or New Zealand is welcome to apply. The role is a 12 month full time contract, with potential to extend. What you would be doing in the role will vary but some of the key responsibilities will include:

• Provide organisational and administrative support to the Directors and Operations team
• Maintaining diaries, scheduling and arranging meetings, actioning responses to enquiries and ensuring urgent matters are dealt with in a timely and professional manner
• Taking minutes in meetings, and engaging with team members on arising action items
• Preparing invoices for approval and payment, processing reimbursements and reconciliation of monthly expenses and credit card statements
• Drafting and preparing correspondence on behalf of the company

About you

We are looking for people with interesting backgrounds who can add to the extensive experience of our team. That said we still need you to have certain key skills such as:

• At least 3 years experience as an executive or personal assistant
• Excellent organisational skills, strong attention to detail
• The ability to effectively prioritise and manage competing priorities
• Have a proactive approach and be a self-starter
• Be tech savvy with a strong background in administrative tools
• Strong interpersonal skills and an ability to build strong relationships with internal and external stakeholders
• Be confident working in a fast-paced and dynamic environment with a varied workload and multiple deadlines
• Be a problem solver at heart with a genuine interest in learning by helping
• Prior event coordination experience will be an advantage

Don’t meet every single requirement? Studies have shown that women and people of colour are less likely to apply to jobs unless they meet every single qualification. At Intopia we are dedicated to building a diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we still encourage you to apply. You may be just the right candidate for this role (or others we might be hiring for).

People with disabilities, women and ethnic minorities are strongly encouraged to apply. Preference will be given to applicants with lived experience of disability, experience working with people with disability and/or a demonstrated personal understanding of disability.

Why work with us?

We have an amazing team of over 35 people, each with a diverse range of expertise and experiences. Our team is still growing, and we are now the largest specialist digital accessibility team in Australia and New Zealand. We’ve also recently expanded our team to Canada and the United States.

We are a social enterprise who are committed to giving 5% of our revenue to initiatives that directly or indirectly support people with disabilities. We’re also a certified B Corp and proud supporter of the 1 percent pledge initiative. Our work provides positive social impact every day.

Our team is a little different. We know the force is strong and everything is bigger on the inside. We celebrate with glitter, and we know you can build anything with the right bricks.

We value people who:

• love what they do,
• think outside of the box,
• can turn customers into fans,
• are always learning,
• give more then they take,
• and always put people first.

Benefits

• Flexible working conditions
• Collaborative team environment
• Purpose driven career
• Work from home or a coworking space
• Opportunities for professional development

Down the rabbit hole

If this role sounds like you, even if you don’t match all the requirements, then we want to hear from you! Apply today by sharing your resume, cover letter and answers to the three questions below. Please attach your answers to the end of your cover letter. You will need to answer all three questions for your application to be considered. We don’t need war and peace just a few paragraphs so we can get to know you better.

Q1: What’s one process you’ve helped make efficient in a current or past role, and what impact did it make?

Q2: Tell us what you've been reading or listening to recently. For example what book would you recommend or what's your favourite TED talk?

Q3: Why do you want to work for an organisation like Intopia?

Agencies please do not contact us or send applicants to us. If you have any enquiries about the role, you're welcome to e-mail us directly at [email protected], using the subject line: Executive Assistant - Remote / Work from Home enquiry via EthicalJobs.