• Position Title: Executive Assistant / Office Allrounder
• Time Fraction: 0.8 – 1 FTE
• Tenure: 2 years with 6 months’ probationary period
• Salary: $70K pro rata, plus super
• Location: 2/398 Smith Street, Collingwood VIC 3066
• Start: 23rd April 2025

About Lifecycles

Lifecycles is a leading provider of environmental life cycle assessment (LCA) research, consulting, training as well as software tools on sustainability metrics for companies and governments in Australia and around the world.

We use life cycle approaches to enable businesses and policy makers to understand the full impact of their activities and to improve their sustainability performance. Our experienced team is undertaking complete LCAs for diverse clients across all sectors of the economy and the globe.

Lifecycles also provides data, software, modelling support and methodological training to the Australian LCA community.

Job summary

The Executive Assistant is responsible for:

• Diary and email management
• Personal assistance
• Liaise between the director and staff
• Facilitation of meetings/trainings in person & online
• Document preparation & correspondence
• Logistics for staff travel and events
• Office orders, organisation and call forwarding
• Assist with bookkeeping
• Assist with sales & customer management

• Assist the Business Services Manager as required
• Other ad hoc duties as required

Lifecycles supports a work-life balance and is happy to organise a work schedule that fits the successful candidate’s requirements.

Requirements

1. Knowledge of office administrator responsibilities, systems and procedures
2. Proficiency in MS Office (particularly MS Excel, Word, Outlook & Adobe)
3. Basic web skills
4. Excellent time management skills and the ability to multi-task and prioritise work
5. Attention to detail and problem-solving skills
6. Excellent written and verbal communication skills
7. Strong organisational and planning skills
8. Willingness to work in a collaborative environment
9. A creative mind with the ability to suggest improvements
10. Resilience and the ability to persevere and remain calm under pressure
11. Human resource background favourable

Desirable

1. You enjoy organising and problem solving
2. You have some prior experience in human resource
3. You have some prior experience in bookkeeping
4. You are a strong communicator
5. You have an X factor in your skills base or experience which can bring something unique to the team
6. A strong interest in sustainability and an enquiring mind
7. You have some knowledge of LCA

Reporting relationship

The successful candidate will report to the Director of Lifecycles and the Business Services Manager.

Qualifications and experience

• A minimum of 2 years experience as an Executive / Personal Assistant
• A degree / certificate in business administration

How to apply

Please submit your resume and cover letter to Chrissi via the "Apply Now" button.

A position description is attached.