Administration Assistant

We are seeking a dedicated and organised Administrative Assistant to join our school team, International Maarif Schools of Australia new school in Kilmore. This pivotal role ensures the smooth running of day-to-day operations and provides essential support across various functions, including student services, staff assistance, and administrative coordination.

Key Responsibilities:

• First Point of Contact: Serve as the initial point of contact for the school, managing general enquiries from students, parents, and visitors with professionalism and warmth.
• Administrative Tasks: Undertake general office duties such as data entry, maintaining attendance records, and managing schedules.
• Student Enquiries & Enrolments: Handle student enquiries with accuracy, manage the enrolment process, and maintain up-to-date student records.
• Bookkeeping: Assist with financial transactions, fee collection, and reconciliation, ensuring meticulous record-keeping and reporting.
• Correspondences & Communications: Draft and manage correspondences, including emails, newsletters, and announcements, maintaining clear and effective communication with parents, staff, and external stakeholders.
• Staff Support: Provide administrative assistance to teaching and support staff, such as preparing materials, scheduling meetings, and coordinating events.
• School Events and Functions: Assist in the organisation of school events and functions, ensuring smooth execution and attention to detail.
• General Operations: Oversee the day-to-day running of the office, including supplies management, filing, and ensuring compliance with school policies.

Qualifications and Skills:

• Strong organisational and multitasking abilities.
• Excellent verbal and written communication skills.
• Proficiency in office software (e.g., Microsoft Office, student management systems).
• Basic bookkeeping or financial administration experience.

About You

To excel in this role, you will bring:

• Strong Administrative and Project Management Skills: The ability to manage tasks effectively, ensuring deadlines are met and projects run smoothly.
• Organisational Excellence: Demonstrated capacity to prioritise, multitask, and work efficiently under pressure.
• Technical Proficiency: Familiarity with Microsoft Word, Excel, PowerPoint, Publisher, and Outlook.
• Attention to Detail: A meticulous approach with a high level of accuracy in all tasks.
• Exceptional Communication Skills: Outstanding oral and written communication abilities to engage effectively with diverse stakeholders.
• Team Collaboration: A cooperative mindset with the ability to work harmoniously with others, enhancing the team’s overall performance.
• Positive and Welcoming Demeanour: A warm, friendly, and enthusiastic personality that creates a strong and positive first impression for all school visitors and stakeholders.
• First Aid Certification: Current First Aid training and certification, with the ability to respond effectively in emergencies.
• Compliance and Safety Awareness: A valid Working with Children Check (WWCC) and knowledge of equal opportunity principles and workplace health and safety practices.

Desirable Criteria: Prior experience in a school environment.

Direct Report: Business Manager

Salary: $90,000 (inclusive of superannuation)

• • Base Salary: $78,260
  • Superannuation: $11,740

If you possess these qualities and are passionate about contributing to a vibrant school community, we encourage you to apply.