• Reports to: Operations Director
• Location: North Sydney with hybrid working arrangement.
• Hours: Full-time (0.8 negotiable)

About Mary MacKillop Today

Mary MacKillop Today is an international and community development organisation with a long-standing commitment to supporting and empowering people who face marginalisation in communities within Australia and Overseas.

Mary MacKillop Today walks alongside people and communities at the margins, in Australia and Internationally, in the spirit of Saint Mary MacKillop. We create opportunities for self-determination through learning for life so that all might flourish. Mary MacKillop Today is a ministry of the Sisters of Saint Joseph which implements programs that provide education, in all its forms, in Timor-Leste, Australia, Peru and Fiji. We work in the spirit of Saint Mary MacKillop and Rev Julian Tenison Woods, inspired by their faith, legacy and grounded practical work.

Mary MacKillop Today is a signatory of the Australian Council for International Development’s Code of Conduct and is accredited with the Department of Foreign Affairs and Trade (DFAT). Consequently, we have a high degree of accountability and transparency. Mary MacKillop Today is committed to protecting the rights of children and vulnerable adults everywhere we work, and preferred candidates are subject to child safe recruitment screening.

About the Role

Reporting to the Operations Director, the Finance Manager will collaborate closely with the Board, CEO, and the Leadership Team to manage the day-to-day finances and set and deliver MMT’s financial and strategic objectives. They will prepare financial information and provide analysis and reports to inform organisational decision-making. This role will also provide financial leadership and financial program support to our office in Dili, Timor-Leste.

The Finance Manager is a key member of the Operations Team and has one direct report, the Programs Finance Officer.

Key Responsibilities

Finance Management:

• Undertake day-to-day financial tasks including journal entries (prepayment, accruals, lease liabilities, investment entries, and foreign exchange gains and losses) and payroll.
• Prepare financial statements, including profit and loss, monthly and quarterly balance sheet reconciliations/bank reconciliations, balance sheets, income statements, and cash flow statements.
• Oversee delivery of day-to-day financial operations undertaken by the Program Officer (Finance) including invoicing, accounts payable and other transactions in accordance with financial policies, procedures, instructions and relevant legislation.
• Prepare and lodge Business Activity Statements, PAYG Withholding and superannuation as per ATO requirements.
• Develop budgets, forecasts, and cost-benefit analyses to optimise financial resources and ensure cost-efficient operations. This will include streamlining MMT’s financial operations by building a suite of user-friendly financial tools to accompany the annual budget, reporting, and review cycle.
• Provide regular financial reports to the CEO, Leadership Team, Board, Audit Finance, and Risk Committee, and regulators.

Risk, Audit and Regulatory Compliance:

• Undertake the annual external audit, including management of the relationship with external auditors, preparation and management of supporting documentation to ensure that MMT meets all requirements, and preparation of the annual financial statements.
• Fulfil all regulatory reporting requirements and lodgments including ATO, ACNC, ASIC and DFAT.
• Ensure an appropriate internal control framework is maintained and supported by relevant financial and risk management policies including organisational compliance and monitoring.

Strategic Planning and Execution:

• Manage financial budgets and forecasts, cash flow and investment planning, financial modelling and business case development and review
• Provide strategic financial guidance to the CEO and management team.
• Drive financial planning and analysis to ensure accurate forecasting and budgeting to support informed decision making. This includes modelling different scenarios depending on fundraising and programming objectives.
• Coordinate closely with the Programs and Operations staff to validate and consolidate forward financial performance forecasts and financial reporting metrics.
• Provide financial guidance to Fundraising and Programs staff to ensure targeted fundraising through an analysis of tied funding.
• Provide guidance on appropriate organisational income and expenditure ratios in line with best practice international development, and strategic advice on achieving these ratios.

International Partners:

• Work with international Programs team to ensure international acquittals comply with internal policies and procedures
• Manage foreign currency including budgeting, transactions and accounting
• Support the financial operations and capacity building of the Timor-Leste office

Knowledge, Skills and Experience (to be addressed in cover letter)

• Degree in Accounting, Finance or related field. CPA or equivalent is desirable.
• Minimum 5 years’ experience in project and business financial management.
• Proven experience in preparing financial statements and undertaking audits.
• Ability to develop project financial models and reports.
• In-depth understanding of financial controls.
• Advanced computer skills including Microsoft, MYOB / accounting systems and CRM.

Other Essential Skills

• Ability to convey financial concepts to non-financial managers (training, coaching, tool development).
• High level accuracy and attention to detail.
• Strong analytical and problem-solving skills.
• Excellent interpersonal and communication skills (verbal and written).
• Ability to consistently meet deadlines.
• Adherence to Mary MacKillop Today’s Safeguarding Policy and willingness to undergo a criminal record check or statutory declaration of local legal equivalent where criminal record checks are unavailable or unreliable.
• Compliance with and observance of all current Mary MacKillop Today Policies, Procedures and Practices, including our WH&S Policies and Procedures.

General Information

This position is a permanent, full -time role based in North Sydney, and reports to the Operations Director of Mary MacKillop Today. We offer hybrid work arrangements, and a condensed (9-day) working fortnight can be considered. The working environment is informal but professional, with very high standards of output and delivery. We are a happy, enthusiastic and energy filled group, with a positive values-driven culture.

The preferred candidate must be willing to undergo a criminal record check or statutory declaration of local legal equivalent where criminal records checks are unavailable or unreliable. Where possible and as required by Mary MacKillop Today the Candidate must also be willing to undergo a working with children check.

We are committed to creating a diverse and inclusive workplace where all employees, including those with diverse experiences and abilities, are valued and can thrive. We welcome the unique contributions of candidates from all backgrounds, including but not limited to varied education, opinions, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, disability, sexual orientation, and beliefs. As advocates for diversity, we believe that innovative thinking comes from varied experiences and strongly encourage candidates of all backgrounds and abilities to apply.

Applications will be reviewed after October 13th, 2024, and MUST include a cover letter addressing your suitability for the role and the required knowledge, skills and experience criteria. Applications without cover letters will not be considered.

If you require additional information or assistance with accessibility accommodations during the application process, please reach out to us at [email protected] using the subject line: Finance Manager enquiry via EthicalJobs or 02 8912 2777.