About the Role

• Full-time, 38 hours, 5 days per week  
• Permanent 
• Perth, hybrid working arrangements 

The Senior Conferences & Events Coordinator is responsible for the successful coordination and execution of Conferences & Events at NDS.

This involves:

• Conferences & Events coordination and execution

• Stakeholder management

• Award program assistance

Key Responsibilities 

1. Event coordination

• Book event venues, ensuring they fit within budget and meet accessibility needs.
• Obtain quotes and book conference contractors e.g. audio visual, photographer, stand builder, florists, buses, interpreters etc.
• Build and manage event websites and registrations and respond to delegate registration queries.
• Creation and management of event documents.
• Monitor and organise any required accessible participation requests i.e. Auslan interpreters, large print programs, hearing loops, captioning etc.
• Management of virtual Events & Training.
• Onsite event coordination, including lead coordination where required.
• Post-event responsibilities including stakeholders and attendee communications, administrative duties, event debriefs, etc.
• Administrative duties as required, including inbox management
• Assistance with reporting and data as directed.

2. Stakeholder management

• Assist Manager with programming, and speaker logistics, including invitations, travel bookings and presentation assistance.
• Assist with partners and sponsors as required and provide ongoing support.

3. Award program assistance

• Assistance with creating and maintain Awards nomination platform (AwardsForce)
• Judges’ administration, including invites, creation of judging guides, and hosting of judging meetings.
• Administrative duties including eligibility and governance checks, appropriate nominee communications, and logistics.

Other Responsibilities

• Perform other duties and responsibilities as required by manager/supervisor as required.
• Comply with NDS’s policies and procedures, including (but not limited to) HR, Quality, Work Health & Safety (WHS), IT, Security, and Data Privacy
• Demonstrate the NDS values of Build respectful relationships, Lead change, Deliver clarity & impact, Support and develop others, Embrace diversity.

Skills & Experience

• Demonstrated project management and administrative skills and proven capability to support multiple deliveries on time and on budget.  
• Highly developed interpersonal and communication skills including demonstrated ability to communicate effectively and maintain networks with a range of internal and external stakeholders  
• Proactive, resilient and adaptable to change as needed.
• Ability to work independently and cooperatively in a team environment.
• Excellent attention to detail.
• Initiative and willingness to take on new tasks and challenges as they arise.
• Proven negotiation skills.
• Proficiency with MS Office Suite and CRMs.
• Experience with event registration systems (i.e. Zoom, MS Teams, EventsAir, Evexus)
• A strong commitment to improving outcomes for people with a disability.
• Willingness and capacity to travel independently.  
• Bachelor's degree in Event Management, or equivalent highly regarded, but not necessary.

What We Offer

• Flexible working opportunities
• Salary packaging benefits
• Employee Assistance Program
• Staff Rewards & Discounts program
• Learning and development opportunities

To Apply

We welcome candidates from all backgrounds and value diversity and inclusion in our workplace. We encourage all applicants, including Aboriginal and Torres Strait Islander people, people with disability, LGBTIQ and culturally diverse communities to join NDS.

NDS is committed to supporting equal employment opportunities for individuals with disability and will provide reasonable workplace adjustments.  We encourage potential applicants with lived experience to contact NDS to discuss any questions regarding individual workplace adjustments. NDS also provides adjustments throughout the recruitment process. If you identify as a person with disability and require adjustments to the application, recruitment, selection and/or assessment process, please advise via [email protected] using the subject line: Senior Events Coordinator enquiry via EthicalJobs or 02 9256 3141 and indicate your preferred method of communication (email or phone).

Please send your CV and a cover letter outlining your Skills & Experience in the areas listed above by clicking on the "Apply Now" button.

For further information please contact [email protected]. Please do not send your application to this email address, as it's for enquiries only. 

The successful applicant must be prepared to undertake a pre-employment police check.  

No agencies please.