“Full citizenship for all people living with a mental illness in Australian society”

About the Role

• Full Time Permanent Position

• Corporate Support Services Level 4: $88,850 - $92,865 per annum pro rata + super + salary packaging + employee benefits!
• Location: Neami Head Office, Preston, VIC 3072

The primary focus of the Executive Assistant and Board Secretary role is to provide support and assistance to the Governance and Assurance Network, including Board administration, research, writing, contract management and other administrative tasks.

The Executive Assistant and Board Secretary must maintain a high level of confidentiality with sensitive organisational information and when dealing with internal and external stakeholders. The ability to be diplomatic, flexible in your approach and adaptable to changing environments will keep you in good stead.

The Executive Assistant and Board Secretary will also work with, and be supported by, the team of head office Executive Assistants, including participating in regular community of practice/shared learnings meetings.

In this this role you will be:

• Setting up and maintaining information management systems that are tailored to the Governance and Assurance Network (GaAN) needs
• Managing contract management systems and approvals

• Providing executive support to the Company Secretary, Board and Committees, including
• Preparing and drafting board and committee templates, papers, reports, and agendas;
• Taking minutes and organising and coordinating meetings and workshops as required;
• Knowledge of Diligent or a similar Board portal would be an advantage.
• Maintaining and coordinating an effective calendar and filing system, ensuring the GaAN’s competing demands are effectively managed
• Coordinating travel itineraries, maintaining, and reconciling travel and incidental expenses using the online expense management platform SAP Concur
• Ad hoc event management
• Ad hoc research and project work
• Preparing, formatting, and editing reports and presentations as required

Records Management

• Ensure records management obligations are met, including the proper retention of hardcopy and/or electronic records and ensuring files are accurate and up-to-date

You will bring to the role:

• A high level of energy, enthusiasm and flexibility, along with a commitment to teamwork and a willingness to learn about Neami National
• A high level of verbal and written communication skills and a demonstrated ability to use initiative and work effectively to timelines
• Demonstrated experience proactively supporting a C suite executive and members of the Board and Committee’s with their day to day operations including an ability to anticipate needs.
• Confidence and maturity to assist consumers, staff and visitors; including the capacity to handle sensitive and confidential material with discretion
• Demonstrated experience in designing and implementing administrative procedures, as well as experience in data entry and reporting
• Demonstrated relevant experience with Microsoft 365 applications such as Word, Excel and Outlook along with experience using the Microsoft Teams platform;
• Demonstrated ability to work effectively while managing a range of tasks; and the skill to organise and prioritise tasks on a daily, weekly and monthly basis
• Capacity to work independently with minimal direction and collaboratively in a team environment;
• Proven ability to solve problems by collecting the right information, analysing the information, developing a solution and evaluating the success of the solution

Incentives include:

• Diverse and inclusive organisation
• Regular Practice Development sessions and coaching with your supervisor
• Salary Packaging providing tax benefits available for living and entertainment expenses
• Excellent conditions including a monthly accrued day off, generous wellness and gratis leave
• Employee Assistance Program (EAP)

Neami offers a flexible, diverse & inclusive workforce. We’re focused on embracing change and celebrating & nurturing our people.

Mandatory Requirements:

• Neami National will require, as part of our condition of employment, that all candidates applying for any position must be fully vaccinated for COVID-19 (or have received two doses of an approved COVID-19 vaccine and have a scheduled appointment to receive their third dose.)
• Candidates will be required to provide appropriate evidence of COVID-19 vaccination to Neami National.
• Police check (refer to PD) – disclosable outcomes considered

How to apply:

The terms and conditions of the role are listed in the position description attached below. If you have any further questions not addressed in the advertising words or position description, please contact:

Lauren Peta King – Deputy General Counsel

Email: [email protected] using the subject line: Executive Assistant and Board Secretary - Preston enquiry via EthicalJobs or Phone: 0400 060 315.

Be Yourself - Neami values and celebrates diversity including multidisciplinary teams and the unique backgrounds, experiences, and contributions that each person brings to our community. First Nations people, those identifying as LGBTQIA+, people with disabilities and culturally and linguistically diverse people are encouraged to apply. Our aim is to create a workforce that is accessible, inclusive and reflects the community in which we live.