• Full-time, Permanent.
• Based at Richmond head office (initially office-based with flexibility of hybrid work arrangements once role is established and teams are supported)
• $72,781.98 - $78,038.45 per annum, plus super.
• 17.5% annual leave loading and generous salary packaging options.
• Progressive Workplace Flexibility options that enable genuine work life balance.

Our values are: Honesty Trust Respect Concern Love

About Odyssey House Victoria:

Odyssey House Victoria (OHV) is a place of hope and positive change for individuals working towards breaking their pattern of addiction. At Odyssey House we believe that every person should have the opportunity to change and grow.

Our diverse teams work with individuals, families, and communities to reduce alcohol and other drug (AOD) use, improve mental health, and reconnect people to their family and the community.

OHV is a dynamic organisation committed to excellence in service provision and innovation in responding to alcohol and other drugs use problems.

Role Purpose:

Reporting to the HR Manager and supported by the HR Advisor, you will provide comprehensive support to our small team and work alongside our payroll team, ensuring the smooth operation of all HR processes. This is an excellent opportunity for a detail-oriented administrator who is passionate about developing their HR career and interested in contributing to the efficient functioning of the people function.

The Human Resources Administrator will provide quality administrative support to our HR function across a range of operational initiatives to ensure high levels of employee engagement, performance and wellbeing. This role is critical in delivering to the HR Service Level Agreements (SLA’s) established to deliver effective and accurate core HR processes and procedures across the employee lifecycle including recruitment, onboarding, learning and development, employee engagement, and offboarding.

Key areas of focus:

• Screening of all pre-employment conditions for all candidates offered employment with OHV, according to the DFFH safety screening requirements.
• Preparing contracts of employment and associated documentation within set timeframes.
• On boarding new hires/volunteers/student placements within set timeframes
• Providing all new hires with access to HRIS platforms for induction and probation procedures, and self-service employee data management.
• Processing all workflows relating to employment change requests within the ELMO Workflow system
• Preparing templated correspondence for employee changes following approvals of workflow requests.
• Maintaining accurate and consistent employment related documentation including employment contracts, position descriptions, organisation charts and induction courses

• Facilitating employee access and improved capability across the Employment Hero HRIS.
• Maintaining the ELMO HRIS Workflow module to process all employee movement related information and approvals through management workflows.
• Maintaining the ELMO HRIS Onboarding module to deliver and report on best practice onboarding processes.
• Maintaining OH&S oversight for those staff Working from Home
• Supporting managers in assigning staff to external learning courses.
• Maintaining our various HR platforms (ELMO and Employment Hero) as well as contributing to the development and implementation of improved administrative systems and processes.

A week in the role:

If you were here last week, you would have:

• Supported the recruitment of various roles by generating employment contracts and onboarding successful candidates.
• Assisted new staff with uploading compliance documents and certifications to our HRIS system.
• Facilitated staff changes by processing completed workflow forms, drafting letters, and making relevant system changes.
• Liaised with our payroll team to ensure employee data was correctly processed for the upcoming pay cycle.
• Participated in a catch-up with the HR advisor and HR manager to discuss HR process improvements.

Key Selection Criteria:

We are looking for a passionate and tech-savvy HR Administrator to provide quality administrative support to our workforce across a range of operational HR initiatives. Using a pragmatic, flexible and proactive approach, you will build strong working relationships with colleagues and stakeholders founded on a partnering approach.

You will bring enthusiasm and commitment to continually improve our processes and systems. With an eye for detail and good problem‐solving skills you will find your place among a small team of open‐minded colleagues, committed to innovating and continuous improvement. Most of all, you will enjoy working in a collaborative and friendly team whilst contributing to OHV’s larger purpose.

To be successful in this role, you must have:

• A Relevant Tertiary Human Resources qualification (or be close to graduating).
• A learned understanding of HR frameworks and relevant legislation.
• Strong IT skills with some exposure to systems preferably HRIS & LMS
• Experience in providing high quality administration support (minimum of 1 years’ experience).
• Demonstrated ability in managing competing demands and priorities
• Proven attention to detail and critical thinking, with the ability to ‘get the job done.’
• Communication skills (both verbal and written), with a consultative, ‘can do’ approach to addressing issues.
• Ability to form and maintain effective relationships with internal and external stakeholders.
• Ability to take initiative and approach tasks in an innovative, facilitative, and flexible way.
• Enthusiastic customer service ethic

For a copy of the position description which outlines the full list of responsibilities and key selection criteria, please click HERE.

What we can give YOU!

In return we are committed to offering you an inclusive and transparent workplace culture where our people can develop to be their very best by:

• Ongoing learning and development opportunities to progress your HR career.
• Working alongside a small supportive and close-knit team of HR and Payroll professionals
• Undertaking work that provides meaningful outcomes to our fellow humans in need!
• Generous leave options such as 48/52 Purchase Leave, Study Leave and Sabbaticals
• Flexible working arrangements such as, school-orientated part-year hours and monthly RDO’s for full-timers (arrangements will vary based on role requirements).
• Access to 24/7 counselling through our Employee Assistance Provider (EAP)

Application information

Please apply directly via our career website (applications via external recruitment websites or via email will not be considered)

Applications should be addressed to Ingrid Gregory and include your CV and a cover letter addressing the key selection criteria.

If you have any questions relating to the position, please contact Ingrid Gregory – HR Manager on, 0424 697 724 or at [email protected], using the subject line: HR Administrator enquiry via EthicalJobs.

We will be assessing applications on a rolling basis and suitable candidates will be shortlisted immediately. This role will close once a suitable candidate has been selected, so please don’t wait to apply!

Our commitment to diversity

At OHV we value diversity and believe that a range of backgrounds brings a variety of ideas, perspectives and experiences that will enhance our effectiveness. We promote a workplace that actively seeks to include, welcome and value unique contributions by encouraging people with disability, Aboriginal Australians, LGBTQIA, young people and people from culturally diverse backgrounds to apply for this position.

Safety screening

OHV is committed to child safety and is a child safe organisation. All OHV employees must undergo Police Records and Working with Children Checks. Any person issued with a negative notice on their Working with Children Check will not be eligible for employment with us.

Mandatory COVID vaccinations

In line with recent Victorian Government mandatory vaccination requirements for the health industry, and OHV's Mandatory Vaccination Policy, all Odyssey House Victoria staff are required to hold full vaccination status, and effective as of 1 March 2022 also have received the Booster Vaccination. Evidence of such vaccination status will be requested during the onboarding process and offers will be rescinded where such evidence cannot be provided.

All Odyssey House Victoria sites are smoke free for all employees.