• Part-time - 24 hours per week, Permanent
• Based at Lower Plenty.

• $65,119.65 - $71,043.30 per annum, plus super
• 17.5% annual leave loading and generous salary packaging options
• Progressive Workplace Flexibility options that enable genuine work life balance

Our Value: Honesty Trust Respect Concern Love

About Odyssey House Victoria:

Odyssey House Victoria (OHV) is a place of hope and positive change for individuals working towards breaking their pattern of addiction. At Odyssey House we believe that every person should have the opportunity to change and grow.

Our diverse teams work with individuals, families, and communities to reduce alcohol and other drug (AOD) use, improve mental health, and reconnect people to their family and the community. OHV is a dynamic and fast-growing organisation committed to excellence in service provision and innovation in responding to alcohol and other drugs use problems.

About this opportunity:

We are seeking an experienced and detailed orientated individual to join our small medical team and ensure all aspects of the medical service operate effectively!

Key areas of focus:

• Records administration and data entry.
• Booking of allied health and specialist appointments.
• Medical support.
• Quality.

Duties include but are not limited to:

• Setup new Admissions in medical software Best Practice
  • including verification of Medicare number/full name/DOB (PRODA)
  • book new admission with Nurse and or GP as required.
  • upload all admissions paperwork to Best Practice
• Ensure documentation on Best Practice is up-to-date and consistent with data collection requirements.
• Load correspondence into Best Practice
• Print medication charts at the end of the month and upload previous months medical charts to Best Practice
• Close/finalise Best Practice record on Resident departure and notify Pharmacy.
• Assist during GP sessions up to three times per week - including ordering of prescribed medication and feedback preparation if nurse is away.
• Coordinate pathology collection by liaising directly with Austin Home Services
• Confirm UDS paperwork is complete prior to Pathology collection.
• Attend Medical meeting fortnightly to share ideas on medical team processes and keeping medical practice up to date with current evidence and government recommendations.

For a copy of the position description which outlines the full list of responsibilities, please click HERE.

Key Selection Criteria:

To be successful in this role, you must:

1. Have experience in a similar industry and/or lived experience (advantageous but not essential).
2. Have demonstrated knowledge and experience in medical office administration, including database management, record keeping methods and administrative procedures, and an understanding of confidentiality and privacy protocols.
3. Be familiar in working within a health and/or community organisation.
4. Have strong organisational and communication skills (both verbal and written), with a consultative approach to addressing issues.
5. Be able to show initiative and capacity to work independently and adaptively to meet changing organisational needs.
6. Be a strong team player and ability to work collaboratively with others.
7. Be opens to giving and receiving feedback as part of TC processes.
8. Be confident, friendly, professional approach, with the ability to relate to professionals and deal with challenging people and situations.

For a copy of the position description which outlines the full key selection criteria, please click HERE.

What we can give YOU!

In return we are committed to offering you an inclusive and transparent workplace culture where our people can develop to be their very best by:

• Ongoing learning and development opportunities and access to an extensive training calendar.
• Providing work that is meaningful and challenging.
• Access to 24/7 counselling through our Employee Assistance Provider (EAP).
• Generous leave options such as 48/52 Purchased Leave, Study Leave and Long Service Leave.

Application information

Please apply directly via our ELMO careers website.

Applications should be addressed to Denise Andrews and include your CV and a cover letter addressing the key selection criteria.

If you have any questions relating to the position, please contact Denise Andrews – Practice Manager on, [email protected], using the subject line: Medical Administration Assistant enquiry via EthicalJobs, 9430 1872.

We will be assessing applications on a rolling basis and suitable candidates will be shortlisted immediately. This role will close once a suitable candidate has been selected which may be prior to the application deadline, so please don’t wait to apply.

Our commitment to diversity

At OHV we value diversity and believe that a range of backgrounds brings a variety of ideas, perspectives and experiences that will enhance our effectiveness. We promote a workplace that actively seeks to include, welcome and value unique contributions by encouraging people with disability, Aboriginal Australians, LGBTQIA, young people and people from culturally diverse backgrounds to apply for this position.

Safety screening

OHV is committed to child safety and is a child safe organisation. All OHV employees must undergo Police Records and Working with Children Checks. Any person issued with a negative notice on their Working with Children Check will not be eligible for employment with us.

Mandatory COVID vaccinations

In line with OHV's Mandatory Vaccination Policy, all Odyssey House Victoria staff are required to hold Fully Vaccinated (Boosted) status, having also received the Booster Vaccination. Evidence of this minimum of three (3) COVID-19 vaccinations will be requested during the onboarding process and offers will be rescinded where such evidence cannot be provided.

All Odyssey House Victoria sites are smoke free for all employees.