The Office of the Public Guardian (OPG) is an independent statutory office established to protect the rights and interests of adults with impaired decision-making capacity, and children and young people in the child protection system and other visitable sites. Join us as we protect, support, advocate, educate and empower, to build a Queensland where our most vulnerable community members can live with dignity. Please visit the OPG website to learn more.

about the role

The Corporate Administration Officer role is one of three identical positions in a small team. The main purpose of the role is to provide outstanding administrative services to our internal business units and frontline stakeholders to support their capacity to serve clients.

key responsibilities:

• Undertake general office duties including reception duties, external and internal correspondence management (email inboxes), monitoring office stationery/office supplies, MFD consumable ordering, building management requests, fax and mail distribution.
• Book travel arrangements for staff based across Queensland using the Corporate Travel Management System.
• Maintain all aspects of government fleet cars in relation to bookings, logbook reporting, scheduled servicing, repairs and maintenance.
• Prepare various forms and documentation for processing, under direction using SAP (such as reimbursements, travel allowance claims and invoices).
• Maintain an efficient and up-to-date physical and electronic filing and retrieval system for the office, including file creation, file maintenance, archiving, maintenance of office databases and data entry.
• Comply with administrative processes, policies and procedures to ensure the delivery of quality services to relevant clients and stakeholders.
• Participate productively and collaboratively as a member of a team in delivering support and services to business areas.

mandatory role qualifications and conditions:

It is a mandatory requirement for the occupant of this position to hold an unrestricted driver’s licence. Officers are required to drive government vehicles as part of the role’s requirements, from time to time.

Current or previous experience in a diverse administration role is highly desirable.

A position description is attached.