ABOUT US:

The Police Association of Victoria (the Association) represents the industrial, legal and welfare interests of approximately 18,000 sworn police officers and Protective Services Officers (PSOs) in Victoria and is among the most influential and high-profile employee organisations in the state.

ABOUT THE ROLE:

The Corporate Support Team forms part of the Association’s Corporate Services department which delivers a wide range of the organisation’s administrative and financial responsibilities.

Members of the Corporate Support Team process membership data and activity from recruitment to retirement, administer member subscriptions, holiday homes operations and office reception.

A position is now available for a Corporate Support Officer (CSO) who will be responsible for undertaking administrative support functions for all business areas within the organisation.

Reporting to the Team Leader, Corporate Support, the CSO's responsibilities include but not limited to:

• Provide administration support to all Association staff and Management under the direction of the Team Leader Corporate Support and Manager, Finance and Corporate Services.
• Undertake Membership support duties, including maintaining the membership database system on a regular basis to ensure that member details and interactions with TPAV are accurately maintained.
• Liaise in writing and verbally with Police Association members regarding their membership.
• Prepare membership recruit training materials, marketing, and induction kits.
• Assist with the organising of functions, training and conferences.
• Administer the online holiday home booking system, including the coordination of bookings, responding to enquiries, issuing invoices and reconciling payments
• Liaise with caretakers, cleaners and suppliers in relation to repairs and maintenance, required to ensure the properties are maintained to a high standard.
• Assist in the planning and preparation of repairs/maintenance schedules and budget expenditure for the holiday homes.
• Assist in organising building maintenance of TPAV head office.
• Provide support and relief to administrative roles within the organisation.
• Front desk reception duties, including the training of reception staff as required.

ABOUT YOU:

• Demonstrated experience in an administration support role.
• Demonstrated proficiency in MS Office, with advanced Excel skills
• Excellent interpersonal and communication skills
• Outstanding stakeholder management skills
• An unflappable team player
• An ability to anticipate needs of others and respond in a positive and proactive manner
• Strong attention to detail and accuracy
• High level organisational/time management skills
• Demonstrated experience performing a range of administrative support duties

Next steps

To obtain a copy of the position description / discuss the role email Linda Parreno, Team Leader Corporate Support at [email protected]

In order for your application to be considered, you must submit a cover letter addressing how your skills and experience specifically relate to this role and a resume.

TPAV is looking to fill this position as soon as possible. Applications will be reviewed upon receipt, so do not delay submitting your application!