Key Responsibilities

Accounts Management

• Manage and maintain the preschool’s financial database and physical records, working closely with the preschool bookkeeper to ensure that the company’s finances are current and up to date.
• Process invoices and payments to contractors and suppliers.
• Manage families’ and children’s preschool accounts ensuring that fee charges and payments are accurate and up to date.
• Provide support to Preschool Director in managing expenses, budget tracking, audit preparation and funding acquittals.

Human Resources and Payroll Support

• Support the Preschool Director with onboarding of new educators and staff.
• Prepare timesheets and work closely with the preschool payroll provider to process fortnightly pays and other payroll related matters.
• Maintain employees’ personal records, wages, annual and long service leave, and other documents, and ensuring staff documentation requirements are up to date.
• Arrange for staff trainings and make certain that staff mandatory trainings are completed.

General Administration

• First point of contact for general preschool enquiries, provide accurate and timely information and deliver excellent customer service.
• Build and maintain positive relationships with children, families, staff, and community partners.
• Perform administrative tasks such as answering and forwarding phone calls and emails, data entry, filing and archiving and maintenance schedules.
• Ensure all relevant organisation / business data or information is recorded, maintained, and secured.
• Manage enrolment database and maintain up-to-date records of children and families.
• Provide support to Preschool Director with compliance checks, tours and orientation schedules.

Essential Requirements

• Working with children check clearance for paid role.
• Effective written and verbal communication skills, relationship building, and interpersonal skills.
• Ability to handle multiple work tasks with competing demands and meet deadlines.
• Previous administrative experience preferably in childcare or community preschool settings.
• Proficient in technology / computer systems or has experience with accounting management software (MYOB or similar platform), and childcare management software (KIDSOFT, QIKKIDS or any similar platform).
• Some knowledge in ECEC National law and regulations.
• Some knowledge in labour regulations and employer best practices.
• Minimum Certificate 3 or Diploma in ECE desirable but not required.