• Full time, continuing position, hybrid working arrangements available (4 days min. on campus). Located at the Faculty of Engineering on the Darlington Campus
• Opportunity to provide your professional executive and administrative support to the key faculty committees
• Base Salary HEO6, $99,455 - $107,216 p.a. + 17% superannuation

This position is a Targeted Aboriginal and Torres Strait Islander Position. Preference will be given to applicants of Aboriginal and Torres Strait Islander descent. This Exemption is claimed under Section 21 of the Anti-Discrimination Act 1977.

If you identify as an Aboriginal and/ or Torres Strait Islander person, please include a copy of your Confirmation of Aboriginality to your application.

About the opportunity

The Faculty of Engineering are welcoming applications for an Executive Assistant & Committee Officer to join the Executive Services team to provide executive support services to the Faculty Executive and administrative support to key faculty committees including preparing documents, maintaining records, updating web materials, responding to queries, exploring matters and sourcing solutions.

Working within a small Executive Assistant team, this role will report to the Executive Assistant & Project Officer to the Dean. Within the EA team, this role will support the implementation of creative and innovative solutions to support the Faculty Executive. This position requires excellent organisational skills, attention to detail, discretion and ability to work in a highly professional manner.

Working closely with the Head, Executive Services, the successful candidate will be expected to manage a high volume of activity and prioritise matters brought to the Faculty Executive.

Your key responsibilities will be to:

• Provide broad, high level professional executive support to the Executive and effectively manages the general day to day office operations and administration activity
• Manage general administrative services and operational support for key faculty committees
• Initiates and develops professional relationships with faculty administrative staff, senior officials and other internal stakeholders and contributes positively to the team environment
• Develop and maintain relationships with key external stakeholders and ensures communications are dispersed in an appropriate manner ensuring confidentiality and quality of all correspondences
• Manage the general day to day operations and administration activities for the Faculty Office
• Build and maintain a general knowledge of services offered to staff and students by Schools, the Faculty, and the University to inform minute taking and provision of support to committees.

About you

The University values inclusion and diversity; openness and engagement; respect and integrity; and courage and creativity. As such, we see the importance of recruiting talent aligned to these values and are looking for a Executive Assistant & Committee Officer who has:

• An equivalent combination of relevant training and experience
• Administrative experience in a tertiary organisation, working knowledge of academic institutions, structures, and the higher education sector
• Experience in supporting committees, including preparing agenda, taking minutes, and maintaining action items, terms of references and memberships
• Experience managing purchasing and invoicing
• Two to four years executive assistance or administrative experience
• Advanced computer skills with demonstrated experience in Microsoft Office Suite coupled with strong attention to detail
• A bachelor's degree, diploma or certificate IV in a relevant field (desired).

To keep our community safe, please be aware of our COVID safety precautions which form our conditions of entry for all staff, students and visitors coming to campus.

Sponsorship / work rights forAustralia

Please note: Visa sponsorship is not available for this position. For a continuing position, you must be an Australian or New Zealand citizen or an Australian Permanent Resident.

Pre-employment checks

Your employment is conditional upon the completion of all role required pre-employment or background checks in terms satisfactory to the University. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.

EEO statement

At the University of Sydney, our shared values include diversity and inclusion and we strive to be a place where everyone can thrive. We are committed to creating a University community which reflects the wider community that we serve. We deliver on this commitment through our people and culture programs, as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People, women, people living with a disability, people from culturally and linguistically diverse backgrounds, and those who identify as LGBTIQ. We welcome applications from candidates from all backgrounds.

How to Apply

Please address the selection criteria in your application (including a cover letter, CV, and any additional supporting documentation) which can be submitted via the Apply Now button.