Institute for Sustainable Futures

The Institute for Sustainable Futures (ISF), is seeking to recruit an Operations Officer (Focus on HR activities), to join their People and Place team on a full-time, permanent basis.

About the Institute

The Institute for Sustainable Futures (ISF) undertakes game-changing sustainability research at the University of Technology Sydney (UTS). Established for 27 years, ISF works with thought leaders in government, industry and community organisations, in Australia and internationally, to create change towards sustainable futures. Sustainability research is a key focus area supporting UTS’s vision to be a leading public university of technology recognised for our global impact. We are a dynamic and innovative university in central Sydney, consistently ranked the top young university in Australia. Beyond a vibrant new campus in Sydney’s creative precinct, at the heart of UTS are exceptional people.

About the role

The Operations Officer (Focus on HR activities), is a new role within our small ISF People and Place team. The role provides first level people support at the institute and contributes to the development and implementation of ISF’s people strategy, including its wellbeing and capability development initiatives and other strategic people projects each year.

This role is key to the delivery of a high quality employee experience throughout each staff member’s career at ISF and is responsible for managing and improving aspects of the people processes that contribute to a great workplace culture and engaged workforce. This position plays an active role in ISF’s high quality recruitment and induction processes, and coordinates the workplanning and performance review cycles that support staff in excelling and developing professionally. This role also ensures the ISF office space and its infrastructure contributes to a positive work environment and is effectively maintained and meets Health and Safety standards.

If you are the successful candidate for the role, your responsibilities will include:

• Coordinate the day to day recruitment process of new staff, including liaising with the recruitment panel, advertising of roles, interview logistics, conducting reference checks and communication with relevant stakeholders.
• Coordinate and manage the processing of ISF employment contracts and honorary and contractor appointments into UTS systems with supervision from the Operations Manager.
• Coordinate ISF’s workplanning and review cycle including staff communications, tracking progress of documentation completion, providing progress updates and working collaboratively with a team to help prepare performance data packs.
• Proactively seek opportunities for improvement with people processes and policies and support the Operations Manager in implementing approved changes accordingly.
• Contribute to the development and implementation of the ISF people strategy and related people strategic initiatives
• Contribute to the development and delivery of the ISF Health and Safety Plan, and ensure staff are informed of relevant H&S matters in a timely manner.
• Coordinate initiatives that maintain and improve mental and physical wellbeing of staff and students.
• With support from the Operations Assistant, ensure that the office space is running smoothly and efficiently and conduct regular reviews to implement improvements.
• This role may supervise other administrative positions in the future.

With examples, please outline in your covering letter how you meet the following two (2) key selection criteria points below:

1. At least 2-3 years experience working within a People and Culture team in an Administrative or Officer level position or other similar HR team. Please outline the position(s) you held, your specific core responsibilities and your key learnings from working in that environment.
2. Highly developed time management and organisational skills with demonstrated ability to exercise appropriate judgement and prioritise workload effectively.

Remuneration & Benefits

Base Salary Range: $78,667 to $89,995 pa (HEW 5)

The university offers 17% employer provided superannuation and salary packaging opportunities.

This appointment will be made on a full-time, permanent basis.

You will also reap the rewards of working in a dynamic, supportive environment with employee benefits including flexible work practices, professional development opportunities, discounted gym membership and generous parental leave.

How to Apply

Please click the Apply link to be taken to the UTS website. Here you can download:

• full details of the application process;
• a copy of the position statement; and
• information on remuneration, benefits, terms and conditions

Please ensure that the file name for each document submitted includes IRC269441 and your name.

Specific enquiries or issues with your application may be directed to the UTS Recruitment Team at [email protected].

A position description is attached.

Applicants must have current and valid work rights in Australia.

Accessibility

Please note: If you have a disability that requires adjustment to the recruitment process or an alternative application pathway please contact [email protected] using the subject line: Operations Officer enquiry via EthicalJobs for assistance.

At UTS we are a diverse, flexible and inclusive employer of choice. Our vibrant campus environment is at the core of our student and staff experience, and our campus remains our primary place of work. Our Hybrid Working Guidelines supplement our existing flexible workplace arrangements and Enterprise Agreements that outline options in our flexible working environment.

At UTS, the concepts of equity and social justice are key to our core and purpose - we are recognised widely as supporting inclusivity and valuing diversity through our Wingara Indigenous Employment Strategy, Social Impact Framework and UTS Access and Inclusion Plan.

Cited as a WGEA Employer of Choice since the inception of the award, we are now among the first Australian institutions to receive the Athena SWAN Bronze Accreditation for our commitment to action addressing gender equity in the STEMM disciplines.

We welcome applications from women, Indigenous Australians, people with disability, those who identify as LGBTQI and applicants from culturally and linguistically diverse backgrounds.