• VPS Grade 3.1
• Full-time fixed-term contract: November 2021 to April 2023, with flexible work arrangements available
• Are you passionate about supporting communities to engage in the democratic process? Do you have excellent administrative skills and enjoy a fast paced, dynamic working environment? If so, this is an exciting opportunity to join our passionate community education team as we prepare for the 2022 State election! 

About the VEC

At the Victorian Electoral Commission (VEC) we are not just about elections, we are about enabling all Victorians to actively participate in their democracy. The VEC conducts State and local council elections and is responsible for promoting public awareness and understanding of electoral issues in the Victorian community. Our goal is to be change ready and responsive to legislative changes and community expectations in a dynamic and complex operating environment.

Our vision is for all Victorians actively participating in their democracy. Apply now to make a meaningful contribution to the democratic process.

This Education and Inclusion Business Support Officer role sits within the Education and Inclusion Team which is part of the Communications and Engagement Branch. 

About the role

In the lead up to the 2022 State election we will be recruiting, training and supporting up to 70 casual Democracy Ambassadors to deliver enrolment and voting information sessions to the VEC’s priority communities which include:

• Aboriginal and Torres Strait Islander peoples  
• people from culturally and linguistically diverse backgrounds 
• people experiencing homelessness
• people who are in prison 
• people with disabilities 
• young people. 

Reporting directly to the Education and Inclusion Team Leader, you will play a key administrative role in supporting the team to deliver the Democracy Ambassador program. You will also provide general day to day administrative support functions across the team.

You will be responsible for:

• providing administrative support for the Democracy Ambassador program including preparation of procedural documentation, communications, payroll support and processing of financial claims.
• providing logistical support for the implementation of the Democracy Ambassador program, including coordination of interviews, training, venue bookings and catering.
• liaising between team members, Democracy Ambassadors and other relevant stakeholders as required. 
• day to day management of a variety of team tasks including meeting administration, oversight of team invoicing and record keeping activities, publication of internal communications and more. 

What you’ll bring to the role 

You will offer:

• demonstrated previous experience working in an administrative support role.
• demonstrated experience in working with members of one or more of the VEC’s priority communities (as outlined above and in section 2 of the position description).
• strong organisational, time management and problem-solving skills with the ability to manage competing priorities.
• outstanding communication skills, both written and verbal.
• excellent IT capabilities, particularly in the MS Office Suite.

The VEC’s core values drive the way we work to achieve our vision. We are looking for somebody who can model our five values of: Independence, Accountability, Respect, Collaboration and Innovation. 

Why the VEC is a great place to work 

We provide a values driven workplace culture with a passion for excellence and innovation in the services we provide. We offer a supportive environment that encourages professional development and provide opportunities to broaden your experience though internal working groups and committees across VEC branches. 

We have wellbeing programs and initiatives which aim to promote a culture of positive wellbeing, including an Employee Assistance Program and a social club. We understand the importance of work/life balance and provide flex-time to our VPS grade 1-4 employees. 

We are committed to diversity and inclusion in our workplaces with the people we employ, and at the ballot box with the people we serve. We aim to create a workplace that is inclusive, equitable, and safe for all. 

We understand that candidates may need adjustments in the recruitment process and/or workplace. For any questions or request for accommodations, please e-mail [email protected] using the subject line: Business Support Officer, Education and Inclusion enquiry via EthicalJobs.

We encourage Aboriginal and Torres Strait Islander people, people with disabilities, people from culturally and linguistically diverse backgrounds and people from LGBTQI+ communities to apply.

How to apply

Click the "Apply Now" button. All applicants must submit:

• a current CV and 
• a separate document with responses to Key Selection Criteria (KSC) 4.2, 4.4 and 4.6 as listed in the position description. For guidance on how to respond to the KSC, please visit https://careers.vic.gov.au/how-to-reply-to-selection-criteria 

Applications should only be lodged online via the "Apply Now" button.

The VEC is an equal opportunity employer*. We highly encourage Aboriginal and Torres Strait Islander people, people with disabilities and culturally and linguistically diverse people to apply. As a ‘Child Safe' organisation the VEC is also committed to the health, wellbeing and safety of children and young people. This commitment is taken seriously, and all employees are expected to be aware of and comply with this commitment. Successful applicants will be required to satisfy character clearance requirements, including but not limited to national police check and working with children check.

* In accordance with Section 17A of the Electoral Act 2002, the VEC may ask applicants for disclosure of specific political activities that could compromise the perceived independence of the organisation. Please read the Disclosure of Political Activities Fact Sheet before applying.

A position description is attached.