Join VAHPA as our Executive Assistant!

• Location: Carlton, Victoria
• Salary: $80k – $104k (depending on experience) + 11.5% Superannuation
• Employment Type: Full-time, ongoing
• Travel: Occasional intra/inter-state travel may be required

About Us

The Victorian Allied Health Professionals Association (VAHPA) is a dynamic, member-driven union representing Allied Health Professionals across Victoria’s healthcare system. We fight for fair wages, safe working conditions, and professional respect for our members – and we are more than proud of the work we do!

We’re now looking for an Executive Assistant to join our team and provide high-level administrative support to our Secretary and leadership team. This is a unique opportunity to be part of a passionate, purpose-driven organisation where your work will contribute directly to improving healthcare outcomes for both workers and the wider community.

About the Role

The Executive Assistant is responsible for providing comprehensive administrative, organisational, and operational support to the VAHPA Secretary. From managing schedules to coordinating meetings, preparing reports, and handling sensitive correspondence – you’ll be the glue that helps keep our operations running smoothly.

Key Responsibilities

• Diary & Calendar Management: Organise meetings, travel, and accommodation arrangements for the Secretary.
• Minutes & Agendas: Prepare agendas, take minutes, and follow up on action items for the VAHPA Branch Committee of Management and other key meetings.
• Records & Database Management: Maintain VAHPA’s filing systems, communication lists, and databases.
• Stakeholder Engagement: Liaise with external stakeholders, including government agencies, union partners, and healthcare organisations.
• Special Projects: Assist with key projects, including research and information gathering.
• Election Administration: Support the Secretary with the administrative aspects of VAHPA elections and legislative compliance.

What We're Looking For

We want someone who is not only great at the tasks listed above but who also understands what it means to work in a member-led, advocacy-focused environment.

To be successful in this role, you’ll need to demonstrate:

• A commitment to VAHPA’s values of fairness, solidarity, and advocacy.
• Experience providing high-level administrative support to senior leaders.
• Strong interpersonal and communication skills, with the ability to connect with people from all walks of life.
• Excellent organisational and time-management abilities – you’re the kind of person who loves ticking tasks off a to-do list.
• Technical proficiency in Microsoft Office and database management systems.
• An understanding (even if fairly rudimentary at this stage) of Australia’s industrial relations landscape and a willingness to learn more.
• Bonus points if you have experience with CRM systems or have previously worked in the union, health, or education sectors.

Why Work with Us?

• Purpose-Driven Work: Be part of a team that genuinely makes a difference.
• Professional Development: We invest in our staff and provide opportunities for growth.
• Supportive Team: Work alongside passionate professionals who care deeply about what they do.
• Great Location: Our Carlton office is close to public transport, great cafes, and the heart of Melbourne.

VAHPA is an equal-opportunity employer. We encourage applications from people of all backgrounds and experiences who believe in the importance of standing up for workers' rights.

We look forward to hearing from you!

A position description is attached.