The West Daly Regional Council covers 14,000 square kilometres and is located about 300 to 420 kilometres south-west of Darwin. The area is mainly rural, with three Indigenous communities at Peppimenarti, Nganmarriyanga and Wadeye which are managed by West Daly Regional Council (Council).

Position Summary:

This position will report directly to the Chief Operations Officer to provide high level business administrative support to the Council’s Operations Division and is responsible for the supervision and development of administrative staff.

Key Duties and Responsibilities:

• Provide high level administrative and secretarial support for the Chief Operations Officer and Infrastructure and Civil Works Manager
• Provide a range of secretariat and administrative services, including coordinating committee meetings and preparing papers, to support management delivery
• Collect and compile information and prepare documentation and correspondence in line with quality and organisational requirements to support information flow and inform decision making
• Complete routine financial transactions and purchasing services, ensuring compliance with agency standards and procedures
• Update and maintain records and databases, complying with systems and processes to ensure that all information is accurate, stored correctly and accessible
• Maintain knowledge of current relevant legislation, policies, procedures and guidelines to ensure the compliance with regulatory requirements
• Delivering multiple business support activities and services in line with agreed standards, timeframes and milestones, given tight timeframes and the need to maintain accuracy and attention to detail
• Utilising sound judgment and decision-making skills to monitor and respond to emails, correspondence and incoming calls
• Provide supervision, mentoring, training and coaching for Administrative Officers and other team members in the Operations Directorate
• Fleet Management (asset register, purchasing, tracking, registrations, servicing, support, auction, livery)
• In collaboration with the Administration Officer, update the website and social media accounts
• Provide reports to various business leads on necessary actions and key focus areas
• Analyse data to prepare reports and measure KPI metrics to improve efficiency and provide support within the Operations Division
• Undertake small to medium projects and research tasks as required
• Ensure effective stakeholder relationships are maintained and non-compliance of key performance indicators are escalated to the Chief Operations Officer for resolution
• Other duties as directed commensurate with skills, experience and qualifications

About You

To be successful in the role, you must have:

• Certificate IV or Diploma in Business Administration and / or equivalent work-related experience
• High level knowledge and experience in office administration including the ability to conduct research and draft high level letter submissions, reports and email correspondence
• Advanced skills in the use of the Microsoft Office Suite of Products, in particular Outlook, Word and Excel with the ability to quickly learn new systems as required
• Understanding of financial practices with relevant working experience using Corporate Financial Systems
• Current National Criminal History Check
• Current Working with Children (OCHRE) Card
• Ability to travel to remote communities as required on light aircraft or by 4WD, which may include overnight stays

Why Join Our Growing Team?

• Generous base salary of $82,607.91 to $88,020.25 per annum based on experience and qualifications
• 11.5% Superannuation
• Annual leave loading of 17.5%
• A generous relocation package up to $5000 subject to Council Relocation Assistance Policy
• Generous leave entitlements including six weeks annual leave
• 1 additional public holiday for NAIDOC day dedicated to Council staff
• Flexible working arrangements subject to CEO's Approval
• A great team environment
• Excellent work/life balance giving you the opportunity to explore this iconic region and much more!

We strongly encourage Aboriginal and Torres Strait Islander to apply for this role.

WDRC is committed to providing quality services and fostering a prosperous and sustainable future for the region. Join our team and contribute to building strong, safe, and healthy communities.

Important Information:

• Applicants must have the legal right to work in Australia.
• Suitable applicants may be interviewed as they apply.
• Only the shortlisted applicants will be contacted for interviews.
• The position may be filled/advertisement may be closed prior to the closing date if the suitable candidate is identified.
• Our recruitment process involves several checks including, but not limited to, criminal history, as well as verification of qualifications, licences and right-to-work status.

To apply, please submit your resume and cover letter online via the ‘Apply now’ button. Applications submitted by other methods will not be considered.

For further inquiries, please contact our People and Culture team at [email protected] using the subject line: Business Support Officer - Operations enquiry via EthicalJobs.