We’re looking for a professional Executive Assistant with relevant experience who wants to join our 2,000+ team of staff and volunteers to make a difference on a 6 month maximum term part time basis, working 4 days per week based in Fitzroy.

The Brotherhood of St Laurence (BSL) has a clear vision – an Australia free of poverty.

For almost 90 years, we have worked with policy makers and the community for systemic change that will prevent and alleviate poverty in Australia.

We are passionate about the work we do.

We strive to create change that lasts for a more compassionate and just society - a society in which we can all fully participate in social, civic and economic life with the dignity and respect we all deserve.

THE ROLE

The EA and Business Support Officer provides high quality, efficient executive assistance and administrative support to the Director - Aged Care and Business Architecture. This position works closely with the Director and senior management of Aged Care Division in developing and implementing effective administration systems/work practices that support the delivery of services of a complex and diverse Division.

Key responsibilities include but not limited to:

• Deliver efficient and timely high level administrative support to the Director including coordination of meetings, travel and records management, invoices / credit card reconciliation, in a manner that permits sufficient time to fulfil the leadership requirements of the role
• Be the first point of contact for incoming enquiries to the Director;
• Assist in the promotion of effective relationships with all of Aged Care’s stakeholders by attending to a broad range of e-mail, mail and phone calls inquiries and requests efficiently, determining the level of priority, redirecting where appropriate and if necessary, responding on behalf of the Director in consultation with, or at the direction of the Aged Care
• Work with the Director and other members of the Division’s Senior Management team to develop, implement and maintain a range of high quality administrative and business processes and systems that support efficient operational management of the Division.
• Ensure timely and accurate reporting for the Director and Senior Management Team in relation to their responsibilities for: Board Reports, Progress Reports, Performance reporting etc.

Salary will be in the range of $74,531.95 – $80,194.32 per annum, based on skills and experience plus superannuation.

WHAT WE ARE LOOKING FOR

Passion for supporting the mission of BSL, and delivering excellence in your role, are just the start.

To be considered for the role and be successful in it, we’re looking for someone who has the following key skills and experiences:

• Demonstrated experience in providing a range of confidential administrative support services at senior management level, including experience in developing and maintaining executive and/ or corporate administrative systems.
• Proven ability to work with a high degree of independence and as a team member to achieve goals
• Highly-developed administration, computer skills and competency in Microsoft programs
• Well-developed interpersonal and communication skills with the ability to build effective relationships and liaise across all levels both internally, externally and with people from diverse backgrounds
• Demonstrated proactive approach to anticipate requirements, take initiative and provide effective solutions.
• Well-developed organisational and time management skills with the ability to manage high and varied workload, organise priorities, meet deadlines whilst maintaining confidentiality of sensitive information
• Advanced skills in the use of computer applications and technologies, Microsoft Office suite of programs and tools which assist in project/ data management and performance measurement.
• Understanding of and empathy with the values and ideals of the Brotherhood

BENEFITS

• Extensive salary packaging options to reduce amount of tax you pay
• Career development opportunities
• Leave loading of 17.5%
• Flexible working arrangements
• Employee Assistance Program

CULTURE

BSL employees enjoy a range of flexible work options and other attractive benefits. Recognising that there is no ‘one size fits all’ pattern of work–life balance, the organisation endeavours to provide options to suit the needs of all staff.

If this looks like a role that’s right for you, APPLY NOW or contact Belinda Rutledge on 0491 156 175 for a confidential discussion.

To view the position description, please click here.

The Brotherhood of St Laurence adheres to Government mandates in relation to COVID-19.

We are an EEO and understand the importance of diversity and inclusion. We recognise that everyone has the right to an equitable, safe and productive environment and to be treated with dignity and respect.  We welcome applications from all people regardless of age, gender, ethnicity, cultural background, disability or sexual orientation. Aboriginal and Torres Strait Islander people are encouraged to apply.

Successful applicants will be subject to pre-employment checks including criminal history and working with children. Recruitment decisions are based on the key inherent needs and requirements of each role, and candidates are selected based on their unique strengths and characteristics.  Applicants must have proof of working rights in Australia.