About the College

The Australasian College for Emergency Medicine (ACEM) is a not-for-profit organisation responsible for the training, assessment and continuing professional development of emergency physicians as well as the advancement of professional standards in emergency medicine in Australia and New Zealand.

We are a specialist medical College of over 130 employees with a strong purpose, positive environment and a CEO and Executive leadership team who lead our commitment to supporting our membership, staff and values of Equity, Respect, Integrity, and Collaboration.

The Position

We have an exciting part-time opportunity within our Policy, Research and Partnerships Department.

In this position as a Regional Engagement Administrator, you will be providing high-level administrative support and services to the regional faculties of the eight Australian states and territories.

The regional faculties exist to provide members with region-based advocacy support, networking opportunities and local information-sharing. They are each led by a Faculty Board made up of elected and ex-officio members.

Therefore, some of the key responsibilities of this role include but are not limited to:

• Coordinating all Australian Faculty, Faculty Board and Faculty Chairs meetings. This involves:
  • Organising meeting dates, venues, audio-visual support and catering
  • Developing agendas in collaboration with Faculty Chairs and internal colleagues
  • Keeping and circulating minutes
  • Following up on action items as required.
• Liaising with Faculties, Faculty Chairs, and Faculty Boards regarding any regional College communications.
• Facilitating and coordinating support for wellbeing activities, education activities and events as required.

• Supporting all functions associated with Faculties including administering ACEM Faculty email accounts and other communications, coordinating meetings with internal and external partners to progress Faculty business, supporting Faculty events and other duties as required.
• Maintaining the record-keeping of Faculties and ensuring documentation is readily available when needed.
• Working closely with Aotearoa New Zealand colleagues to provide support to the Aotearoa New Zealand Faculty as required.

To be successful in this role you will require the following skills, qualifications, and attributes:

• Well-developed written communication skills.
• Excellent organisational skills, including time management and attention to detail.
• Experience with minute taking.
• Intermediate level skills with Microsoft Word, Outlook and Teams.
• Experience managing multiple inboxes.
• Strong interpersonal skills, including the ability to build rapport and communicate sensitively with members and staff.
• Executive Assistant experience will be highly regarded.

This is a permanent part-time position for 22.5 hours a week, with flexibility (such as hybrid working arrangements) available.

What's on Offer

ACEM offers excellent staff benefits including:

• Working for an organisation with a purpose.
• Flexible work arrangements, within a hybrid work environment.
• Access to Member Advantage, offering a range of discounts across travel, dining, shopping and health and wellbeing.
• Convenient location to Flagstaff Gardens and Public Transport.

To Apply

To apply for this position, please click on the ‘Apply Now’ button and follow the instructions. A position description is available below. We note that you must have the right to work in Australia to apply for this position.

For further information, please contact People, Culture and Experience via email [email protected] using the subject line: Regional Engagement Administrator enquiry via EthicalJobs.

Recruitment agencies, we appreciate your interest, but plan to fill this role ourselves.

The Australasian College for Emergency Medicine (ACEM) is an Equal Opportunity Employer that promotes, embraces and values diversity and inclusion in the workplace. We encourage applications from the Aboriginal and Torres Strait Islander peoples and Māori communiites, people with disability, and people from any culture, sexuality and gender identity, age and ethnic background