Australian Institute of Architects

The Australian Institute of Architects is the peak body for the architectural profession in Australia, representing more than 14,500 members across Australia and overseas. The Institute works to improve our built environment by promoting quality, responsible and sustainable design. When you join us, you’ll be supported by a proactive leadership team and a wide network of great peers from around the country.

SO WHY THE AUSTRALIAN INSTITUTE OF ARCHITECTS?

As an organisation, we are committed to providing a healthy, flexible, rewarding and inclusive environment. Driven by our culture and values, and steeped in history, the Australian Institute of Architects has been supporting the profession of architecture since 1930 and is committed to enabling and driving change and innovation internally, and for our members. The successful candidate will be part of an altruistic and impactful community supported by inspiring leadership as well as a wider network of state-based peers.

Did we mention we support a Hybrid work model?

POSITION PURPOSE

The Project Coordinator is responsible for performing duties associated with the planning and coordination of the iMIS Upgrade Project. Reporting to the Manager Technology and working alongside the National Membership Systems Coordinator, the Project Coordinator will provide leadership and work collaboratively with, Business Unit Coordinators and external suppliers to ensure that the project is executed effectively, efficiently, and in accordance with Institute’s policies.

ACCOUNTABILITIES

In accordance with Institute policies, procedures and guidelines and working in association with relevant staff, responsibilities will include:

• Providing information and regular support to stakeholders and be the point of contact for the Project
• Developing in-depth understanding of project scope and particulars i.e. timeframes, financials, outcomes
• Understanding formal escalation and review processes
• Preparation and management of project management documents including planning and progress reporting on actions and milestones
• Cultivating productive working relationships through the nurturing of internal and external relationships, facilitate cooperation, value individual differences and diversity and guide, mentor and develop junior staff to become subject matter experts in their areas of responsibility
• Providing support to project managers and business unit coordinators when requested

QUALIFICATIONS AND EXPERIENCE

The Project Coordinator should have the following:

• Relevant IT tertiary qualifications and Project Management experience
• Experience with Monday.com
• Proven experience and demonstrable success project managing (PMBOK or prince methodologies) in a diversified SME business environment where non-project Coordinators are key stakeholders and team members
• Experience in managing significant IT and/or member service delivery change projects
• Experience in guiding staff
• Change management experience
• Experience with iMIS is highly regarded but not essential

KNOWLEDGE AND SKILLS

It is preferable the successful applicant has:

• Excellent ‘Plain English’ written and oral communication skills
• The ability to liaise appropriately with stakeholders and senior office bearers at various levels
• The ability to exercise sound judgement when and where concerns require immediate action and / or escalation
• Excellent knowledge and understanding of project management and contemporary risk management and forecasting concepts
• Strong working knowledge of IT project planning and delivery methodologies, e.g. Agile
• Excellent word processing, spreadsheet, email and GANTT charting skills

Careers that promote and celebrate excellence in architecture

Have a question? why not drop as an email to [email protected] using the subject line: Project Coordinator - Melbourne enquiry via EthicalJobs and we can also send you the PD.