At ​​All Things Equal, we offer a fresh take on typical hospitality in Melbourne. We're on a mission towards supporting people with disability to gain purposeful paid employment, training and work readiness. We believe all people should be able to find a self-sustaining purpose in life, allowing everyone to contribute to society in a meaningful way. We celebrate people just as they are; this is the very foundation of our vision.

Since opening our doors to the Balaclava community in January 2021, we have provided over 10,000 hours and more than $340,000 worth of award-wage employment for people with disability.

As All Things Equal enters its third year, the organisation continues to mature and the team continues to grow. We are excited to evolve the finance function and internalise our current external bookkeeping service.

ABOUT THE ROLE

We are on the hunt for a Bookkeeper & HR Assistant to join our incredible warm, passionate and hardworking team.

The Bookkeeper & HR Assistant will be responsible for providing accurate and timely bookkeeping and accounting services for All Things Equal. This includes financial record keeping and reporting, payroll, accounts payable and receivable and expense management, as well as general HR administration tasks.

This is an autonomous role that requires a high level of accuracy, attention to detail, and the ability to work independently. It is an integral role that contributes to the overall success of the organisation through diligent financial record-keeping and reporting.

This is a permanent part-time role (4 days per week) with Mondays and Tuesdays as essential working days in consideration of our payroll cycle. Our office is based in Balaclava.

KEY RESPONSIBILITIES

• Receive and process accounts payable.
• Raise and issue invoices for events, catering and sales.
• Raise and issue trainee NDIS invoices.
• Maintain accurate and up-to-date financial records, including accounts payable, accounts receivable, and general ledger entries.
• Reconcile bank statements and other financial accounts to ensure accuracy and completeness of records. Maintain data in Xero.
• Preparation and lodgement of quarterly Business Activity Statements (BAS)
• Assist with preparation of financial statements and reports for tax purposes and audits.
• Prepare and process payroll, including calculating wages, taxes, and deductions, and ensuring compliance with applicable awards and employment legislation. This includes identifying and resolving discrepancies that may arise in payroll processes, particularly in relation to variation of permanent employees hours of work, leave taken, time in lieu accruals.
• Administer and manage NFP salary packaging for participating employees.
• Manage superannuation payments.
• EOY reconciliation and lodgements.
• Maintain employee records, ensuring accuracy and confidentiality.
• Assist with the recruitment process, including advertising, scheduling interviews, and conducting background checks
• Manage employee paperwork including contract creation, separations, and any changes to employee terms.
• Support onboarding of new employees.

OUR DREAM CANDIDATE

• Proven experience within a payroll or bookkeeping role.
• Proficiency in accounting software and MS Excel, with the ability to quickly learn new systems.
• A keen desire to work in a value-based non-profit environmentT.
• Strong attention to detail and accuracy, with the ability to manage multiple tasks and deadlines effectively.
• Excellent organisational and time management skills.
• Strong communication and interpersonal skills, with the ability to work effectively with others.
• Knowledge of financial regulations and compliance requirements.
• Have a broad understanding of the Fair Work Act and awards (preferred but not required)
• A high level of integrity, understanding confidentiality and discretion.
• Must have valid Visa and Australian working rights
• Must have or be willing to obtain a National Police Check and WWCC.