• SRO2 – SRO4: $116,855 - $125,297 + super + salary packaging
• 0.8 - 1.0 FTE
• Fixed Term - July 2024 to November 2025
• Melbourne

The Research Coordinator will provide research support and project management of the ELUCIDAR study:  the effectiveness of upper room germicidal ultraviolet light in decreasing COVID-19 among residents of aged-care facilities (ELUCIDAR): An open-label cluster randomised controlled trial.

This study aims to determine if, the installation of upper room germicidal ultraviolet light (UR-GUV) reduces the event rate of COVID-19, compared to standard practices alone. 

The Research Coordinator will be responsible for ensuring the study is implemented as per the protocol, coordinating research and implementation activities, supporting data collection and documentation, the organisation of researcher and stakeholder meetings, preparing and managing trial documents, and liaising with project stakeholders, including government representatives.

Key responsibility areas 

Research Coordinator & Management

• Support the principal investigator to provide oversight and manage the conduct and implementation of the ELUCIDAR study.
• Ensure the study is conducted according to the protocol and guidelines for relevant legal and regulatory and ethical bodies including
• Good Clinical Practice (GCP), the International Conference of Harmonisation (ICH) guidelines, and NHMRC. 
• Ensure all clinical trial documentation is complete, appropriately stored / filed and compliant with GCP before trial commencement, during the trial and until trial close out. 
• Prepare all HREC (Human Research Ethics Committee) documentation for study submissions or amendments, and provide study progress and final reports as required.
• Manage study documentation, including protocol and standard operating procedure (SOP) amendments. 
• Adhere to, support and develop research specific policies, standard operating procedures and guidelines, as required.  
• Support and coordinate safety reporting of Adverse Events in line with requirements of the Trial Protocol and HREC.  
• Prepare and coordinate meeting agendas, reports and presentations for the trial steering committee, trial management group and data safety and monitoring board. 
• Support coordination of site data collection and management and preparation of study reports for the principal investigator, in collaboration with the biostatistics and data management teams as required 
• Support site engagement and staff as required 
• Support and coordinate project or research presentations, dissemination of results and manuscript preparation as required.  

Project Management

• Work collaboratively with the study principal investigator, technical directors and senior managers to effectively deliver the ELUCIDAR study.
• Develop, implement and monitor the project plan, task completion and delays. 
• Actively monitor and document project risks, delays and remediate or escalate issues, including to senior management as appropriate. 
• Oversee project administrative tasks and meeting coordination (develop agenda, minutes, action registers), with support of administrative staff.
• Coordinate project reporting requirements.
• Coordinate and support the financial and human resource management of the project, as required, working with the relevant project and institute staff.
• Undertake financial monitoring and analysis, including expenditure [budget v actual], budget and forecasting, contractual implications of variations to program implementation; including supporting other activity leaders as appropriate.  
• Oversee financial reporting and invoicing to Donors and stakeholders.  
• Lead the acquittal drafting process in accordance with donor requirements.  
• Coordinate project-level budgeting and planning with input from technical staff as needed.  
• Ensure program is compliant with Burnet Financial Management procedures, Donor and contractual obligations.  

Stakeholder Engagement & Communication 

• Develop and maintain effective relationships and communication with project external stakeholders, investigators, the sponsor, other Burnet staff and collaborators.
• Plan and coordinate events in project development and conduct stakeholder engagement. 
• Advise key stakeholders, investigators and clinicians on research governance standards, procedures and documentation required. 
• Support and coordinate project communications in collaboration with Burnet communications (media) and stakeholder teams. 

People Management & Training

• Supervise, support and mentor junior research and administrative support staff on the project, as required.
• Work alongside senior Burnet research staff to support the supervision of students working on the project.
• Support and be involved in the professional development of project staff, including annual Burnet staff Professional Development.
• Framework activities.

Training

• Responsible for completing all required training in line with the position / role, including current GCP accreditation.

Key Selection criteria

Essential

• Previous experience as a clinical trial or public health research coordinator with skills in research management.
• Demonstrated knowledge and/or training in good clinical practice, research ethics, research integrity and guidelines governing clinical trials.
• A relevant tertiary qualification in science, health science, public health or a related discipline.
• Demonstrated skills in the conduct of clinical trials including protocol management, documentation and file management, data collection and management, safety and adverse event reporting, basic statistical analysis, research writing and presentation / manuscript preparation.
• Demonstrated ability in the management, incl. financial and administration, of a large research project or portfolio and undertaking research related tasks as part of a team in a timely and effective manner.

Desirable

• A post-graduate degree in public health, research, project/program management or equivalent qualification in a related area.
• Experience as a health care worker e.g. nursing, allied health or other; preferably in the aged care sector.

BURNET 2030 STRATEGY 

The Burnet 2030 Strategy focuses on growing our impact, placing equity at the centre of what we do, and paying close attention to the effects of a rapidly changing climate and environment. Our point of difference is our technical breadth–from laboratory-based discoveries to field research, to commercialisation to development programs; all to progress toward a more equitable world. This is what sets us apart. Our Strategy will also see us invest in our people, building our position as the aspirational workplace within the sector with ethical values and a culture committed to fostering talent for future leadership and rewarding careers. 

OCCUPATIONAL HEALTH AND SAFETY

The Burnet has a commitment to providing a safe and healthy workplace in accordance with the Occupational Health and Safety Act 2004. All staff are obliged to take all reasonable care to ensure that their actions do not place themselves or others at risk.

OTHER REQUIREMENTS

Burnet Institute is a child safe organisation. The incumbent of this position will be required to undergo a Police Check and possibly a Working with Children Check as a condition of employment. The types of contact with children can be viewed here. This position involves the following contact with children (any individual aged under 18 years).

To learn more, visit alumniglobal.com/job/burnet-research-coordinator-elucidar. To submit your application, click Apply Now.

For enquiries, please contact [email protected] using the subject line: Research Coordinator - ELUCIDAR - Burnet Institute enquiry via EthicalJobs.

Please quote this reference number when applying # A039565.

A position description is attached.