• SRO2 – SRO4: $116,855 - $125,297 + super + salary packaging
• 1 FTE
• Fixed Term - June 2024 to June 2025 with possible extension 
• Melbourne

About the role

The Research Coordinator will provide research support and project management of the HEAL Long COVID project (Harnessing Effective Approaches for Long COVID Therapies through a national adaptive platform clinical trial) and associated Long COVID activities at Burnet.

HEAL Long COVID is a Medical Research Future Fund (MRFF) activity that aims to pioneer Australia's response to Long COVID by establishing a collaborative, adaptive platform clinical trial. This initiative will bring together healthcare consumers, clinicians, policymakers, and scientists to rapidly identify novel therapies for long COVID and incorporate these into national policy and practice. The initial 12 months (Stage1) involves the design of the trial and developing a proposal for implementation (Stage 2). 

The Research Coordinator will be responsible for coordinating research and project activities, managing protocol development and ethics submissions, supporting data collection and documentation, the organisation of researcher and stakeholder meetings, and liaising with project stakeholders, including research partners, consumers and clinicians. 

The role will support the HEAL Long COVID chief investigator(s) and work closely with senior managers, technical leaders and other Burnet staff (research grants office, administration, finance) units to effectively deliver HEAL Long COVID.  

Key responsibility areas 

• Support the chief investigator(s) and research team to provide oversight and manage the design of the HEAL Long COVID study and associated research. 
• Ensure research is designed and conducted according to guidelines for relevant legal, regulatory and ethical bodies including Good
• Clinical Practice (GCP), the International Conference of Harmonisation (ICH) guidelines, NHMRC and the MRFF grant guidelines. 
  Prepare all HREC (Human Research Ethics Committee) documentation for study submissions or amendments, and provide study progress and final reports as required
• Ensure all clinical trial documentation is complete, appropriately stored / filed and compliant with GCP before trial commencement, during the trial and until trial close out 
• Manage study documentation, including protocol and standard operating procedure (SOP) amendments. 
• Adhere to, support and develop research specific policies, standard operating procedures and guidelines, as required.  
• Support clinical site engagement, assessment and recruitment.
• Support coordination of site data collection, management and analysis in collaboration with the biostatistics and data management teams as required.
• Support and coordinate project or research presentations, dissemination of results and manuscript preparation as required.

Project Management

• Develop, implement and monitor the project plan, task completion and delays.
• Actively monitor and document project risks, delays and remediate or escalate issues, including to senior management as appropriate. 
• Prepare and coordinate meetings, reports and presentations for project meetings, working groups and stakeholder meetings.  
• Oversee project administrative tasks, including and meeting coordination (invitations, agenda, minutes, action registers), with support of administrative staff.
• Coordinate all project and grant reporting requirements.
• Coordinate and support the financial and human resource management of the project, as required, working with the relevant project and institute staff. 
• Undertake financial monitoring and analysis, including expenditure [budget v actual], budget and forecasting, contractual implications of variations to program implementation. 
• Oversee financial reporting and invoicing to Donors and stakeholders.  
• Lead the acquittal drafting process in accordance with donor requirements.  
• Coordinate project-level budgeting and planning with input from technical staff as needed.  
• Ensure program is compliant with Burnet Financial Management procedures, Donor and contractual obligations.  
• Develop and maintain good relationships with project external stakeholders and the wider Burnet Institute staff and collaborators.
• Perform a role as supervisor of junior research and administrative support staff on the project.
• Work alongside senior Burnet research staff to support the supervision of students working on the project.
• Provide advice and mentoring to junior staff and students in the relevant field of technical expertise.
• Support and be involved in the professional development of project staff, including annual Burnet staff Professional Development Framework activities.

Stakeholder engagement and communication

• Develop and maintain effective relationships and communication with project external stakeholders, investigators, the sponsor, other Burnet staff and collaborators.
• Liaise with participating institutions, clinicians, and researchers as required.
• Plan and coordinate events in project development and conduct stakeholder engagement. 
• Advise key stakeholders, investigators and clinicians on research governance standards, procedures and documentation required.
• Support and coordinate project communications in collaboration with Burnet communications (media) and stakeholder teams.

People Management & Training

• Supervise, support and mentor junior research and administrative support staff on the project, as required.
• Work alongside senior Burnet research staff to support the supervision of students working on the project.
• Support and be involved in the professional development of project staff, including annual Burnet staff Professional Development Framework activities.

Training

• Responsible for completing all required training in line with the position / role, including current GCP accreditation.

Key selection criteria 

Essential

• Previous experience as a clinical trial or public health research coordinator with skills in research management. 
• Demonstrated knowledge and/or training in good clinical practice, research ethics, research integrity and guidelines governing clinical trials.
• A relevant tertiary qualification in health science, public health or a related discipline. 
• Demonstrated ability in the management, including financial and administration, of a research project or portfolio and undertaking research related tasks as part of a team in a timely and effective manner. 
• Demonstrated skills in the conduct of clinical trials including ethics submissions, protocol management, documentation and file management and data collection and management. 
• Demonstrated strong communication and stakeholder engagement skills.  

Desirable

• A post-graduate degree in public health, research, project/program management or equivalent qualification in a related area.
• Experience as a health care worker e.g. nursing, allied health or other. 

BURNET 2030 STRATEGY 

The Burnet 2030 Strategy focuses on growing our impact, placing equity at the centre of what we do, and paying close attention to the effects of a rapidly changing climate and environment. Our point of difference is our technical breadth–from laboratory-based discoveries to field research, to commercialisation to development programs; all to progress toward a more equitable world. This is what sets us apart. Our Strategy will also see us invest in our people, building our position as the aspirational workplace within the sector with ethical values and a culture committed to fostering talent for future leadership and rewarding careers. 

OCCUPATIONAL HEALTH AND SAFETY

The Burnet has a commitment to providing a safe and healthy workplace in accordance with the Occupational Health and Safety Act 2004. All staff are obliged to take all reasonable care to ensure that their actions do not place themselves or others at risk.

OTHER REQUIREMENTS

Burnet Institute is a child safe organisation. The incumbent of this position will be required to undergo a Police Check and possibly a Working with Children Check as a condition of employment. The types of contact with children can be viewed here. This position involves the following contact with children (any individual aged under 18 years).

To learn more, visit: alumniglobal.com/job/burnet-research-coordinator-long-covid. To submit your application, click Apply Now.

For enquiries, please contact [email protected] using the subject line: Research Coordinator - Long COVID - Burnet Institute enquiry via EthicalJobs.

Please quote this reference number when applying #A039566.

A position description is attached.