ABOUT THE ROLE

The part-time Office Manager (0.3-0.4 EFT) will be required to maintain the administrative side of the organisation, coordinate volunteers, submit grant applications, develop strong relationships with partners and stakeholders, manage the online store and implement initiatives to increase sales. Financial responsibilities include processing of transactions, banking, monitoring memberships, fundraising and working with the external bookkeeper.

The role also involves being the point of contact for ANTaR Victoria members, groups, national and interstate ANTaR offices, partner organisations and the general public.

The key to the success of this role is the ability to work largely self-directed and without supervision, be a results-oriented people-manager, and be able to multi-task and prioritise a demanding workload, with the support of the Committee of Management (CoM). The person in this role needs to recognise the history, values and culture of ANTaR, and build upon the resources, knowledge, relationships and systems established by previous office/volunteer coordinators, COM and volunteers.

KEY SELECTION CRITERIA

• Excellent oral and written communication skills and ability to work appropriately cross-culturally.
• Excellent administrative and organisational skills, including good working knowledge of website CMS, customer databases, Google range of services, Microsoft Office, (including Word, Excel).
• Financial literacy and knowledge of basic accounting procedures.
• Ability to oversee and manage our social media accounts and organisation website.
• Ability to initiate and implement fundraising activities and submit grant applications.

• Ability to maintain records and our membership database, complete reports and be accountable to the community, employer and funding bodies as necessary.

• Demonstrated experience in working with small community organisations engaged in community development.
• Demonstrated experience in managing a volunteer work force in a facilitative but results-focused way.

PERSON SPECIFICATION

• Must have a demonstrated commitment in working towards reconciliation and justice for Aboriginal and Torres Strait Islander Peoples and will preferably have a background of working in the area of Indigenous issues, rights or reconciliation.
• Have a strong work ethic and can work without direct supervision while organising and managing own workload.
• Enjoy working with people and are committed to working collaboratively and inclusively with volunteers, staff and the CoM.
• Possess ideas to contribute around fundraising and organisational operational sustainability.
• The incumbent will preferably hold a current Victorian Driver’s License and have own transport that can be used for work purposes, which will be reimbursed.

ABOUT ANTaR VICTORIA

ANTaR Victoria was formed in 1997 to safeguard and expand the principles established in the Mabo and Wik High Court judgments. Since then, ANTaR Victoria’s focus has broadened to shift government policy in favour of advocating for the rights of Aboriginal and Torres Strait Islander peoples to land and resources and based on the principle right of self-determination; the opportunity, time and support to build their own futures. Largely, ANTaR Victoria’s focus has been to disseminate information, educate and raise awareness among the non-Indigenous community about Indigenous rights and to reduce both explicit and implicit racism.

ANTaR Victoria is an independent, not for profit, membership organisation. ANTaR Victoria relies on the support of its members, local reconciliation groups (LRGs), Committee of Management and many volunteers to organise events, run campaigns and conduct community education workshops to inform and educate non-Indigenous people and impact on public policy. ANTaR Victoria is a state affiliate of national ANTaR.

For more information about ANTaR Victoria please visit www.antarvictoria.org.au

For further information please contact Deb Hitchen, ANTaR Victoria on 0467 533 897 or via email at [email protected] using the subject line: Office Manager enquiry via EthicalJobs.

OFFICE MANAGER SALARY CLASSIFICATION: Social, Community, Home Care and Disability Services Industry Award 2010, Level 2 - determined in relation to the individual’s skills according to Social, Community, Home Care and Disability Services Industry Award [MA000100] - Fair Work Ombudsman

Please note: The role is 0.3-0.4 EFT spread over 2 or 3 days.

A position description is attached.