• Co-ordinate event projects – logistics, administration & operations
  
• Not for profit organisation, based in the Sydney CBD
  
• Full-time, two year fixed term employment contract, commencing November 2024
  
• Very flexible working environment including hybrid working and the opportunity for travel

This role will enable you to further your events career with an award-winning team working on national and international conferences that make a genuine positive impact in the world.

ASHM has 20 years of experience delivering conferences, exhibitions and events. The team, in addition to being in-house meeting managers, are also accredited PCOs who provide a diverse range of customised conference and event management services to organisations and government departments in the areas of research, science, medicine, health policy and education. Our mission is to "Create and deliver events that educate, inform and leave a lasting legacy for delegates and the host organisations."

As a member of the ASHM Conference and Events Division, you will work across multiple projects across Australia and around the world. You will work alongside a dynamic and collaborative team, and create important opportunities for professionals in HIV, sexual and reproductive health and blood-borne viruses to connect, learn and collaborate.

The position

As an integral member of the team, you will be working alongside a team of Event Coordinators and Event Assistants, reporting to a Conference Operations & Account Manager to:

• Co-ordinate all areas of event logistics, including the implementation of conference marketing and sponsorship plans, AV and venue management.
• Prepare all documentation and conference materials, correspondence and reports for review and approval.
• Liaise with internal and external suppliers, members, sponsors, exhibitors, presenters, registrants and all stakeholders on project activities.
• Travel domestically/internationally to support the onsite delivery of conferences.

About you

• You will have the knowledge and understanding of best practice event management procedures.
• You will be comfortable interacting with both internal and external contributors and stakeholders.
• You will enjoy working to high standards in a busy role and have the ability to multitask.
• You will have well-developed written communication skills, a high level of verbal communication skills and a professional telephone manner.
• You will have great enthusiasm and enjoy learning new things.
• You will have a minimum of two years’ experience working in event management and possess tertiary qualifications in Events or Project Management, enrolment in same or equivalent experience.
• Event management software (eg Events Air) experience highly desirable.

Why join ASHM?

ASHM is Australasia’s peak professional body of workers in HIV, viral hepatitis, sexual and reproductive health and transgender health. We deliver the training, develop the guidelines, and advocate for the needs of our members and communities. ASHM maintains the accreditation for prescribers of important HIV therapies and is an independent and trusted Public Health Organisation. Our members are physicians, nurses, researchers, epidemiologists, social workers and allied health workers – united to helping our diverse communities to live longer and better.

ASHM provides a very flexible and hybrid working environment.  Key benefits include time off in lieu for overtime, working from home, flexible working arrangements, leave loading, paid time off over the Christmas/New Year period and access to non-taxable fringe benefit salary packaging options of up to $18,549 per year. The salary range is $60,000 - $70,000 per annum plus salary packaging.

At ASHM, we are dedicated to building a diverse and inclusive workplace. We are committed to our Reconciliation journey as we strive to represent the communities we serve. As a peak organisation representing health professionals in Australia and New Zealand who work in HIV, viral hepatitis and sexual and reproductive health, our vision is for a workforce that is rich with cultural safety and culturally responsive practices at the core of everything we do. If you are interested in this position but feel your experience does not necessarily align perfectly with the position description, we still encourage you to apply or contact us. You may be just the right candidate for this or other positions at ASHM Health.

ASHM provides a child-safe environment in all its programs and activities and is an equal employment opportunity employer.

How to apply

Click "Apply Now". Please note ASHM will review and commence interviewing as applications are received, so please apply as soon as possible.

Applications are especially welcomed from people who identify as an Aboriginal and/or Torres Strait Islander persons, people from culturally and linguistically diverse backgrounds, and people with disabilities. 

If you have any questions about the position, please email [email protected] using the subject line: Event Coordinator enquiry via EthicalJobs.