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CEO Executive Assistant

Asthma Australia
  • Maternity Leave Cover  
  • Chatswood. Flexible Hours
  • 8 month contract with extension possible

Asthma Australia is a for-purpose, consumer organisation. We help people to breathe so they can live freely. We operate across New South Wales, Victoria, Queensland, Tasmania, South Australia and the Australian Capital Territory and deliver evidence-based prevention and health strategies to more than half a million people each year. We are bold, we think big and we inspire. Everything that we do is about empowering people with asthma to live life to the fullest. Our team works hard, but also values life outside work. Wellbeing, flexible ways of working and continuous learning and development opportunities are important to us and make Asthma Australia a great place to work.

We are seeking an experienced Executive Assistant to join us in mid-August and quickly build an effective working relationship with our CEO and broader team.

In this role you’ll get to:

  • Pro-actively manage the CEO’s diary and evaluate and prioritise meeting requests

  • Prioritise the CEO email inbox and documents for review, handle correspondence and respond to various enquiries.

  • Manage the preparation and distribution of board papers and advisory committee papers, including ensuring deadlines are met for distribution.

  • Coordinate bi-monthly board meetings and committee meetings.

  • Manage travel for the CEO, board members and advisory committee members as required.

  • Prepare agenda, meeting materials, meeting minutes and managing action items of regular senior leadership team meetings.

  • Create presentations for the CEO

  • Coordinate staff meetings and events

  • Reconcile credit card statements and expenses

  • Support the broader leadership team as needed

We’ll expect you to have:

  • The ability to confidently liaise and communicate with a broad range of internal and external stakeholders

  • Impressive organisation and prioritisation skills

  • Great document collaboration and file management skills utilising Office 365

  • Experience with supporting online meetings using Zoom and Teams

  • The ability to calmly achieve outcomes and problem solve under time pressures

  • A sense of fun – we do serious work but we don't take ourselves too seriously!

Asthma Australia values the difference that the diversity of their people brings to the organisation and encourages Aboriginal or Torres Strait Islander Peoples, people from diverse culture backgrounds and people living with disability to apply.

How to apply

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