The Australian Health Practitioner Regulation Agency (Ahpra) works in partnership with 15 National Boards to implement the national regulatory scheme for health professionals. The purpose of health practitioner regulation is to protect the public by ensuring that only health practitioners who have the skills, qualifications and knowledge to provide safe care are registered. 

Ahpra is committed to providing a culturally safe work environment that reflects the diversity of the communities in which we operate and serve. 

This is a full time, ongoing role based in any Ahpra office, working a hybrid arrangement.  Ahpra requires all employees to comply with Ahpra policies, including our Flexible working policy. 

The Executive Assistant to the National Director, Registration is responsible for the provision of confidential executive support services to the National Director including first-line liaison and organising, prioritising and managing tasks.

The role is also responsible for working with and providing operational support to the National Registration Leadership Team (NRLT) including analysis of information, support for projects and organisational reporting and sourcing technical advice and expertise. 

The role supports engagement with registration teams across multiple locations and will be required to apply Ahpra’s principles for virtual teams.  The role helps to foster a culture of team-collaboration and will support the NRLT in the delivery of staff wellbeing programs

 In this role you will: 

• Provide effective, high quality and confidential executive support services to the National Director.
• Analyse enquiries and requests from internal and external stakeholders, be proactive in determining and take appropriate action on behalf of the National Director, including where appropriate, the redirection and escalation of enquiries to the appropriate people
• Actively coordinate information flow and information requests and support development and drafting of written communications, correspondence and reports  
• Respond to stakeholder requests, collate and disseminate information and resolve standard problems
• Recommend and implement changes and adaptions to improve efficiency, effectiveness and/or quality of outcomes for the Registrations and/or the National Director’s office, including the identification of opportunities for improvement to systems and process

Please refer to the attached job description for a full overview - Role Description - Level 4 - EA to ED Registration.

As the ideal candidate, you will demonstrate the following: 

• Hold a Diploma/Degree in Business Administration or equivalent and/or relevant experience.
• Demonstrated experience in providing high level executive support in a professional and confidential manner, including the ability to exercise sound judgement in identifying and managing priorities, managing stakeholder expectations and needs and meeting deadlines and commitments
• Well-developed interpersonal, written and oral communication skills with experience in dealing with internal and external stakeholders at all levels and senior executives, coupled with the ability to exercise discretion and maintain a high level of confidentiality
• Demonstrated problem solving and analytical skills

What we offer: 

• Work/life balance with the flexibility to work both in the office and at home – the best of both worlds. 
• A friendly and supportive working culture with an active social club 
• Open plan workspaces in a 5-star rated building in a central location. 
• Attractive salary of $87,173 plus superannuation and leave loading 

To apply: 

• Click ‘Apply now’ to submit your application. 
• Your application must include a resume, a cover letter and selection criteria addressing the “As the ideal candidate, you will demonstrate the following” section 
• Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa. Work eligibility will be checked as part of the recruitment process. 
• For any queries or a confidential discussion regarding this position, please email [email protected] using the subject line: Executive Assistant to the National Director - Registration enquiry via EthicalJobs.

Please note applications will be screened and shortlisted during the advertising period.  Should we receive suitable candidates during this time, the advertising period will cease. 

Offer of employment is subject to successful background (pre-employment screening) and Criminal History checks. 

Ahpra acknowledges the Traditional Owners of Country throughout Australia and their continued connection to lands, waters and communities. We pay our respect to Aboriginal and Torres Strait Islander cultures and Elders past, present and emerging. 

With respect, no agencies please.