Outline

The Administration Officer will work with us at the Bellarine Environment Centre, 865 Swan Bay Rd, Mannerim, VIC 3222 (30 minutes from Geelong). Flexible work arrangements including some working from home may be arranged.

Salaries / Award: As per Victorian Workplace Agreement. Part time 0.2 FTE at 7.6 hrs per week / 15.2 hrs per fortnight. Band 6: $61,910 – $71,858 + 11.5% super

Term / Tenure: The position is for 12 months from commencement date. A further 12-month extension may be possible subject to satisfactory performance and organisational budget

Reporting: This role will report directly to Bellarine Catchment's Executive Officer and will assist the financial and organisational administration for BCN. The main priorities for this role are to build our organisational and staff capacity and to complete other duties as required. We are a flexible workplace and so part of this role may be done remotely/from home.

Key Duties

Financial Duties

• Support financial management by receiving, reviewing, and verifying invoices.
• Accurately enter payments and invoice details into the accounting system.
• Maintain organised and easily accessible digital and physical records of all invoices and related documents.
• Generate regular reports on invoice status, outstanding payments, and other relevant financial data for management review.
• Generate regular reports on invoice status, outstanding payments, and other relevant financial data for management review.
• Monitor income and expenditure against organisational and project budgets including the identification of data irregularities.
• Prepare financial reports and updates for the Leadership Team and Committee.
• Assist with other administrative tasks as needed, including filing, document management, and office support activities.

Administration Duties

• Assist with the planning and execution of BCN committee meetings and bi-monthly network meetings.
• Provide monthly financial reports to the BCN Leadership Team and BCN Committee.
• Assist with other administrative tasks as needed, including filing, document management, and office support activities.
• Maintain and monitor organisational policy register and advise Executive Officer.
• Maintain and manage the acquisition of the organisations insurance, reporting requirements, Work Cover and others as required.

Professional Practice

• Adhere to organisational policies and perform duties in a responsible and professional manner with strong consideration for sensible OH&S and work place relations.
• Contribute to ensuring the safety and well-being of staff, volunteers and partners.

• Maintain a high level of professionalism and model values of integrity, inclusiveness, respect and collaboration.

WE ARE LOOKING FOR THE FOLLOWING

Essential

• Relevant tertiary qualifications in administration, book-keeping, business management or equivalent, or at least 2 years in a similar role.
• Proficiency in Xero or similar accounting software, MS Word and Excel.
• Good communication and problem-solving skills.
• Capacity to work autonomously with limited supervision with a demonstrated ability to manage time effectively and working to deadlines.
• Willingness to work collaboratively and positively in a multidisciplinary team.
• A current Australian Drivers Licence.

Desirable

• Experience working with volunteer committees and/or the not-for-profit sector.

TO APPLY

For further information about this role, please email Naomi at [email protected] using the subject line: Administration Officer - Mannerim enquiry via EthicalJobs

Applications are due before the closing date. Please submit a cover letter, resume and responses to the Key Selection Criteria to by click 'Apply Now'. 

A position description is attached.