• P/T - 4 day (7.6 hour day) Monday - Thursday

Objectives of this role

• Serve as the eyes and ears of the office, providing information, answering questions, and responding to requests
• Ensure optimal use of office equipment, supplies, and inventories through preventive maintenance
• Maintain workflow by analysing and refining standard operating procedures, such as scheduling, communications, and office layout
• Coordinate internal and external resources to expedite workflow
• Oversee and achieve organisational goals while upholding best practices

Responsibilities

• Provide front-desk coverage by managing a multiline phone system, greeting and checking guests in as they enter the office, managing incoming/outgoing email , and maintaining an organised, clean office environment
• Provide administrative support to all staff, including email correspondence and generation and distribution of memos, letters, spreadsheets, and forms
• Manage Brite’s main organisational calendar and email accounts ensuring all emails are responded to and/or forwarded accordingly and in a timely manner;
• Supports management with any administrative, project, research, as required
• Plan, organise, and schedule company meetings in the office, and via videoconference and on-site events
• Provide light technical support to staff and liaise with our managed IT partner
• Maintain O365 electronic filing system, various databases, employee list, and inventory
• Order and oversee office supplies and food deliveries for group meetings
• Other tasks as assigned.

Required skills and qualifications

• NDIS Worker Screening and Working with Children Clearances
• Proven 2+ years administrative experience
• Current Australian drivers' licence
• Superb written and verbal communication skills
• Strong time-management skills and multitasking ability
• Aptitude for learning new software and systems
• MSOffice - Word, Excel, Powerpoint

Preferred skills and qualifications

• Previous experience with O365, SharePoint, OneDrive and Teams
• Previous success in a fast paced office and working with people with disability
• ICT and digital marketing experience a plus
• Experience developing internal processes and filing systems
• Comfortable handling confidential information