The Opportunity

An exciting opportunity is now available for a Project Administrator to join the Tuberculosis Elimination and Implementation Science team at Burnet!

In this role you will work with the finance and administration teams, as well as in-country team members and technical staff, to provide logistical, procurement and administrative support to a range of tuberculosis projects and linked activities delivered in Western Province, PNG.

You will also:

• Provide administrative support to project activities, such as workshops, and conference attendance, as well as support mobilisation and demobilisation of all personnel.
• Organise travel arrangements for all consultants and staff.
• Provide administrative support to finance related project activities.
• Process payments & reimbursements for project teams in Melbourne and PNG to Liaise with finance staff in Melbourne and PNG to track project payments.
• Coordinate the recruitment and mobilisation/demobilisation of in-country staff, in partnership with Project managers.
• Establish and enhance strong working relationships with PNG Country Offices.

This is a fixed term position until 31 December 2025 with possibility of extension. We are open to candidates seeking part time or full-time work (0.8 - 1.0 FTE).

Refer to the attached position description for full details.

Location is flexible!

Work from home or join us in the office, it's up to you! While our head office is based in Melbourne, we are open to fully remote working (based anywhere in Australia). You will also have flexibility to manage your own working hours.

Let's talk about you

The following criteria are essential requirements:

• A minimum of 1 year experience providing administrative support to complex projects of programs.
• Previous experience adhering to project finance processes/ policy in an administrative capacity.
• Experience in coordinating travel arrangements.
• Highly developed organisational skills with the ability to prioritise tasks and meet deadlines.
• Strong judgement and problem-solving skills.
• Excellent interpersonal skills, including ability to engage with a diverse range of people.

The Burnet experience

We want you to have a successful and meaningful career at Burnet and are committed to providing a supportive workplace environment for all our people. You will be part of a collaborative culture where progressive leadership, innovation, respect, and excellence are valued. Join a team of talented individuals who are passionate about what they do – achieving a more equitable world through better health.

We offer:

• A monthly accrued day off for full-time staff
• 14 weeks paid parental leave - no qualifying period
• Additional long service leave - 17.3 weeks (minimum is 8.67) at 10 years of service
• Study leave
• Flexible working arrangements
• Generous salary packaging
• Opportunities for career and professional development

Who are we?

Burnet Institute is a leading Australian, unaligned, not-for-profit, organisation passionate about social justice, equality and evidence-based research.

Burnet Institute brings together a highly diverse skill base, with more than 400 staff and students working across cutting-edge research and projects to address some of the most relevant global health issues. Institute-wide interdisciplinary health programs Disease Elimination, Health Security and Pandemic Preparedness, and Women's, Children's and Adolescents' Health are at the heart of our daily decision making. Harnessing our international and local field presence, our laboratories, and our mixed development and research cultures drives a greater focus on the most relevant health issues and achieves a greater impact as a result.

Whilst our headquarters is in Melbourne, Australia, we also have offices in Papua New Guinea and Myanmar, and are actively involved in research and public health programs throughout Australia, the Asia-Pacific region and Africa. Burnet is the only unaligned organisation in Australia that has dual accreditation with both the Australian National Health and Medical Research Council (NHMRC) and the Department of Foreign Affairs and Trade (DFAT).

Bring your whole self to work

At Burnet, we foster a diverse and inclusive culture. We want our people to feel like they belong and are free to be themselves at work. We have an active Gender Equity, Diversity & Inclusion (GEDI) Council that works to promote and improve gender equity, diversity and inclusion across the Institute, by developing and implementing strategies informed by both national and international best practice and staff input. Burnet holds an Athena SWAN Institutional Bronze Award from Science in Gender Equity (SAGE). If you have a reasonable adjustment, support, or access requirement at any stage of the recruitment process, we encourage you to let us know by emailing [email protected] using the subject line: Project Administrator - Remote / Work From Home enquiry via EthicalJobs.

Sounds great! How do I apply?

Apply below and attach the following documents:

• Resume
• Cover Letter

As part of our commitment to gender equity, we have included a question in the application process on gender. This will allow us to monitor and report on gender in relation to our recruitment process.

Burnet is a child safe organisation. The successful applicant will be required to apply for a National Police Check and/or Working with Children. Current Australian working rights are required for all applicants.