Background

The Carbon Market Institute (CMI) is an independent business member-based institute with a 2050 vision of a prosperous, negative emissions, nature positive world. Our focus is to:

• Build capacity and opportunities through inclusive engagement and education.
• Facilitate best practice and integrity in decarbonisation strategies, investments, carbon projects and market participants.
• Develop and support policy and regulatory frameworks aligned with UNFCCC Paris Agreement climate goals.

Working across a large range of climate policy and carbon market programs and projects, CMI contributes to market development, market integrity and research and analysis. Over 150 corporate members span the carbon market supply chain including emissions intensive industry, service and technology providers, financiers, carbon developers, transport and primary producers.

Role overview

CMI is seeking an Executive Assistant to join a passionate and dedicated team. The role reports directly to the CEO and will ideally be based in Sydney, however Melbourne or other locations can be considered. The position is three days per week. CMI supports hybrid and flexible working arrangements.

This role is a unique opportunity to work across the breadth of CMI’s activities and its diverse membership group. The role will directly support the CEO with company secretariat and organisation management functions. The role will require you to work closely with external and internal stakeholders including the Head of Finance & Organisation Services and Membership & Events team as well as other Executive members.

Selection Criteria: Core responsibilities & experience

The core responsibilities include:

1. High-level executive support including diary and email management.
2. Organising travel, flights and accommodation.
3. Organising and note-taking Board, Executive and relevant CMI member meetings.
4. Various administration duties including file management.
5. Prepare documents, presentations, board packs and files as required.
6. Meeting, event and membership support as required.
7. Participate in and promote a learning, team-based culture.
8. General office administrative tasks.
9. Other tasks as required.

Desirable experience:

1. At least 3-5 years’ experience as an Executive Assistant
2. Demonstrated and advanced knowledge of and ability to support and manage Board and other Committee administration processes.
3. Experience managing diaries, arranging complex travel, organising meetings and noting action items.
4. Ability to work autonomously and have a proactive approach with exceptional attention to detail, time management skills and ability to prioritise tasks.
5. Tact and good judgement in confidential situations.
6. A can-do attitude, excellent communication, planning and organisation skills, the ability to prioritise workloads and navigate conflicting requirements.
7. Intermediate to advanced skills in MS Office suite, Asana, and BoardEffect Diligent or similar Board software.

Diversity and Inclusion

CMI acknowledges that the diversity of our people is our greatest strength. Our values include integrity; passion and purpose; collaboration and respect, and independence. We believe that when our people feel respected and included, they can be more innovative and successful in their role. Our commitment to equity and inclusion across race, gender, age, identify, religion and experience drives us forward every day.

For further information on CMI and to view our Indigenous Inclusion & Engagement Strategy please visit our website at www.carbonmarketinstitute.org.

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