The Organisation

The Centre for Evidence and Implementation (CEI) is a global, not-for-profit evidence intermediary dedicated to using the best evidence in practice and policy to improve the lives of children, families, and communities facing adversity. Established in Australia in late 2015, CEI is a multi-disciplinary team across four offices in Singapore, Melbourne, Sydney and London. We work with our clients, including policymakers, governments, practitioners, program providers, organisation leaders, philanthropists and funders in three key areas of work:

• Understand the evidence base
• Develop methods and processes to put the evidence into practice
• Trial, test and evaluate policies and programs to drive more effective decisions and deliver better outcomes

What's in it for you:

Are you looking for a new challenge and want to join a successful and growing organisation dedicated to creating lasting and effective social change? Do you have a passion for evaluation, evidence, and advancing implementation science? If so, we want to hear from you.

• Join a growing organisation and work with a dynamic international team, located in Australia, Singapore, and London
• A career that is purpose driven and flexible in a supportive, agile, and positive environment
• Excellent working conditions, including an additional week of company leave time
• Competitive salary reflective of skills and experience, salary packaging available
• 2-year contract

The Role

Required Competencies

Executive Assistant responsibilities

• Acting as the point of contact between the Executive Director, Leadership team and internal or external stakeholders
• Managing diaries management for the Executive Director and Australian Directors: organising meetings, collating and distributing meeting papers and booking meeting rooms
• Assisting in the creation and editing of PowerPoint presentations
• Drafting correspondence and responding to emails on behalf of the Executive Director/Directors
• Monitoring and replying to emails when appropriate
• Coordinating travel arrangements and detailed travel itineraries
• Taking minutes for key meetings and following up on action items
• Producing reports and presentations based on content and guidance provided by senior leader

Board Administrative support

• Liaising with stakeholders to schedule Board meetings for the year
• Overseeing the drafting of the agenda alongside the editing and collation of Board papers
• Coordinating induction of new Board Directors
• Organising travel for interstate Board Directors

Administrative support

• Providing general administrative support across the Australian team; travel arrangements, team meetings, booking meetings, basic IT, covering Centre phone and Website inquiries, etc.
• Procurement of laptops for new staff and organising new staff email accounts
• Providing assistance with the editing and formatting of documents in Word and PowerPoint
• Managing email distribution lists
• Ensuring the day-to-day efficient operation of the Centre, including establishing and implementing processes and procedures where necessary
• Assisting the Accountant in with transaction processing tasks i.e. submit employee expense reimbursements and assist with AR/AP when necessary
• Reconciling and acquitting monthly credit card statements for staff
• Coordinating both internal and external events, such as offsite conferences, webinars and in-house events, nationally and internationally
• Coordinating interstate and international Centre visitors

Person Specification

Essential

• At least 10 years' experience as an Executive Assistant with a minimum of 5 years at the CEO level
• Strong diary management skills and intermediate proficiency in Microsoft Office suite particularly PowerPoint
• Outstanding time management and organisational skills, and experience managing multiple tasks in a dynamic environment with competing demands
• Excellent communication skills - written and verbal - with strong attention to detail
• Ability to be flexible, efficient and proactive in solving problems
• Eagerness to participate and contribute to a learning environment, with a commitment to the ongoing development of a strong team culture
• Able to act with sensitivity, discretion and confidentiality as required

Desirable

• Client relationship management skills

Diversity and Inclusion at CEI

We are committed to improving outcomes for communities who are facing adversity through leveraging the best available evidence. We value diversity and inclusion. We actively seek and welcome applications from people with diverse backgrounds and with lived experience of the social issues our work addresses and in the communities we aim to serve. We strongly encourage applications from Aboriginal and Torres Strait Islanders.

To Apply

Please submit your cover letter and CV plus a separate statement of not more than 3 sides of A4 demonstrating how you meet the key selection criteria (listed on the position description).

Position Description - Executive Assistant

Please note: We have a legal responsibility to ensure that all our employees have the legal right to live and work in the country of work. If we make an offer of employment, we will need to check that you are eligible to work in Australia before you start work.

The Centre for Evidence and Implementation (CEI) is founded by Save the Children Australia. Being a child-safe organisation, all employees are required to undergo a National Police Check, and sign our Child Protection Policy and Code of Conduct.