WHAT WE CAN OFFER

• Permanent Part-time position - 4 days a week
• Generous salary packaging
• Additional paid leave – up to 10 days inclusive of public holidays over the Christmas/New Year period when the office closes
• Great team culture - work with a team of passionate and caring professionals on meaningful work
• Utilise your skills and experience to support positive outcomes for vulnerable people! 

ABOUT US

Circle Green Community Legal (Circle Green) is a community legal centre in Western Australia providing state-wide specialist legal services in employment, workplace discrimination, residential tenancy law, family and domestic violence, and humanitarian services aimed at assisting people who are otherwise disadvantaged in their access to legal services.

Our Purpose is to create a system, place, and space to ensure a safety net of best practice legal advice, education, and advocacy in our specialist fields.

ABOUT THE ROLE

We are seeking an Executive Support and Projects Officer to provide high level administrative support to the CEO and Directors to assist in the smooth operation of the executive office. You will co-ordinate and support key projects in line with Circle Green's strategic plan, and be instrumental in ensuring communications and projects are effectively managed.

Responsibilities of the role include:

• Executive Support. Support the CEO, including scheduling meetings, appointments and travel arrangements. Prepare and edit correspondence, reports, presentations and other documents as required.
• Proactively support general office management and oversight. Co-ordinate internal committees, including maintenance of registers as required.
• Project Coordination. Assist with planning and execution of special projects and initiatives as directed by the CEO and stakeholders. Track progress and provide updates on key milestones and deliverables.
• Screen and prioritise incoming correspondence and phone calls, responding on behalf of the executive when appropriate. Facilitate effective communication between the executive and various departments, clients and external partners.
• Event Coordination. Plan and coordinate executive events, including meetings, conferences and corporate functions. Manage logistics such as venue location, catering, transportation, and guest arrangements.

This is an office based role with standard working hours, occasional overtime may be required. Some travel may be required for meetings or events.

ABOUT YOU

The role requires a proactive, detail-oriented and highly organised individual who can manage a diverse range of tasks while maintaining a professional demeanour.

Shortlisted candidates will have:

Qualifications and Experience

• Minimum 3-5 years experience in an executive support or administrative role, with proven track record of supporting senior management.
• Bachelor's degree in Business Administration, Management or a related field (desirable)

Skills

• Exceptional organisational and time management skills
• Strong written and verbal communication abilities
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software
• Ability to handle multiple tasks and priorities in a fast paced environment
• Demonstrated ability to problem solve and attention to detail
• Good understanding of the community services sector, and the ability to work with a diverse range of stakeholders

Working at Circle Green means working for a purpose and making a meaningful difference to the lives of the people we work with.

This is an exciting opportunity to join a team of passionate and diverse, like minded professionals committed to creating accessible justice, and providing best practice legal services in our specialist field.

The position description is attached.

If you have any questions or would like to have a confidential discussion about the role, please contact Human Resources at (08) 6148 3648 or by email to [email protected] using the subject line: Executive Support and Project Officer enquiry via EthicalJobs.

Due to high number of applications received, only shortlisted candidates will be contacted. Thank you for your interest to work at Circle Green.

Circle Green is committed to fostering a diverse and inclusive workplace that values and supports all individuals. We encourage applications from diverse backgrounds, including Aboriginal and Torres Strait Islander people, people from Culturally and Linguistically Diverse backgrounds, people from the LGBTIQA+ community, and people with disabilities.