• Work within in a social justice feminist framework.
• Casual temp role 2 days per week until June 30 2024
• Salary SCHADS Level 5.1
• Flexible, hybrid working environment

The Finance Assistant is a newly created position on a temporary part time basis to help support the Finance Manager through a period of growth and additional projects.

It is a varied role covering a range of financial tasks and will require energy, initiative, excellent time management, organisational and communication skills. The role is responsible for providing general administrative support to the Finance Manager including accounts payable and receivable, following up invoices and reconciling membership information, general ledger reconciliations and support in preparing the annual financial audit. It will also provide support to the team for online booking with the corporate credit card, ensuring all approval processes are followed and receipts collected.

Key professional attributes, skills and behaviours:

• Previous experience in a financial assistant role in a not-for-profit organisation.
• Ability to prioritise and work to competing deadlines.
• Polite and professional communication skills via phone, e-mail, and mail.
• Be able to work autonomously and as part of a team.
• Will need to be super organised and flexible with a can-do attitude.

Role responsibilities:

• Accounts Payable
• Accounts Receivable
• Credit Card Administration
• Assisting with month end processes
• Reconciliations – including General Ledger
• Maintenance Asset Register
• Audit preparation & assistance
• Data entry
• Conference invoicing, reconciliations and preparing reports
• Membership (new and renewing) invoicing, reconciliations, preparing reports and updating CRM
• BAS and IAS preparation and lodgement
• Payroll and superannuation payments

Operational:

• Maintain effective manual and electronic filing systems, adhering to record management guidelines and systems.
• Respond, in a timely and effective way, to all contacts and correspondence as required or directed.
• Contribute to the efficient and effective functioning of the team in order to meet organisational objectives.
• Contribute positively to promoting a culture of health, safety and wellness for employees and volunteers at DVNSW and work with the WHS policies.
• At all times abide by the policies and procedures of DVNSW.
• Align work undertaken with the Goal, Mission and Strategic Framework and Strategies of DVNSW.
• Ensure work undertaken contributes positively and consistently to the achievement of the relevant Operational Plans.
• Ensure workplace behaviour is consistent with the organisation’s Code of Ethical Behaviour and Core Values.
• Perform responsibilities in a manner that reflects, and responds to, a focus on ethical conduct, engagement and continuous improvement.

Required experience and skills:

• Minimum of three years bookkeeping/accounts assistant experience
• Proficient knowledge of Xero, Excel and Microsoft Office
• Excellent time management and organisational skills
• Excellent multi-tasking skills
• Excellent communication skills and attention to detail
• Exposure to payroll processes is a plus but not essential

Required education:

• Certificate IV or above in relevant Financial Administration qualification or equivalent work experience.

Required experience and skills:

• Understanding / experience in working in a Not-for-Profit organisation.
• Understanding/ experience working in a membership or Peak organisation.
• At least 3 years in a similar administrative role.

Additional experience:

• Advanced Microsoft 365.
• Can demonstrate strong problem-solving and decision-making ability.
• Ability to prioritise in a fast-paced and demanding environment.
• Presents and conducts self professionally at all times.
• A sense of humour.

A position description is attached.