Your Impact

As an Executive Assistant, you will report directly to the General Manager Corporate Services and work collaboratively with the EA to the CEO to provide high-quality support to the Foundation House executive leadership team.

This dynamic and rewarding role will primarily support our team of four Foundation House General Managers: General Manager Mental Health & Wellbeing, General Manager Practice Excellence, General Manager Community & Sector Capacity Building and General Manager Corporate Services. The EA may also provide support to the Chief Executive Officer (CEO), the EA to the CEO and provide back-up administration support where required.

Your work will directly contribute to the success of Foundation House in achieving our purpose of being a leader in delivering specialist trauma-focused services that work with the strengths and resilience of refugees, their families, and communities to rebuild lives shattered by torture and other traumatic events.

The Role

This part-time (0.6 - 0.8 EFT) EA role will see you responsible for diary and inbox management, appointment coordination, travel planning, communication support and other secretarial duties supporting our GM’s.

Relationship management with a diverse range of key stakeholders is a key component of this position, as is the strategic assessment and prioritisation of important issues related to the General Managers workload and organisational needs.

Key responsibilities include:

• Diary and inbox management, coordinating and prioritising urgent requirements and appointments.
• Drafting, formatting and distributing correspondence, including emails, reports, presentations, briefings and communications.
• Supporting positive and effective relationships with a wide range of internal and external stakeholders including colleagues, management, board members, clients and their communities, government representatives and departmental staff, sector leaders and representatives.
• Assisting with planning and implementing organisational events and activities.
• Coordination of ad hoc and scheduled executive and Board meetings by preparing agendas, briefing papers, taking minutes, following through on action items, organising catering and managing room bookings.
• Supporting organisational communication initiatives.

What you’ll need to successfully apply

To be successful, you will need to positively respond to the below selection criteria:

• Tertiary level and/or Business Administration qualifications would be advantageous, but not a requirement.
• Demonstrated Executive Assistant experience, supporting a CEO and/or senior leadership team with an understanding of executive team functioning.
• Excellent communication skills, both written and verbal, with the ability to liaise and build rapport with a diverse range of stakeholders at all levels.
• Ability to prepare high quality and well-designed documents, including general correspondence, reports, meeting minutes and presentations with a strong attention to detail and excellent document formatting and document management skills; high proficiency in MS Word, PowerPoint and Adobe.
• High level organisational skills – planning, coordination, priority setting, task management and follow through.
• A commitment and values alignment to the purpose of Foundation House.

In return

You’ll be rewarded with: 

• An attractive remuneration package of $97,000 - $102,000 plus superannuation and leave loading (based on experience, pro-rata’d).
• Salary packaging benefits of up to $18,550 and novated car leasing options.
• A role with true purpose to make a difference in people’s lives.
• A welcoming, highly diverse and supportive team environment.
• Generous leave provisions with option to purchase additional leave.
• Access to our Employee Assistance Program (EAP) for staff and family members.

Foundation House is an inclusive employer

Foundation House is an equal opportunity employer; we foster a work environment that is inclusive and diverse. We are values driven and are committed to improving the life outcomes of refugees and asylum seekers.

Foundation House is a state-wide agency offering services throughout Victoria. We currently have approximately 250 staff across our five offices in Brunswick, Dallas, Dandenong, Ringwood and Sunshine, and we also provide services in partnership with other agencies in regional and rural Victoria.

Foundation House is a Child Safe organisation committed to promoting and protecting the interests and safety of children. We actively play a part in combating family violence, as reflected in our organisational policies, protocols and staff development.

How to Apply

Upload your CV and a cover letter (maximum one to two pages) outlining why you are suitable for this role and how you meet the selection criteria as described above.

Refer to the position description on our website for detailed information about the role and for more information about our hiring process, please refer to our careers with us page.

Please note, applications will be considered as they are received.

For enquiries please contact Justin Curreen-Harris from our HR Team via [email protected], using the subject line: Executive Assistant enquiry via EthicalJobs, or by phone on 03 9389 8985.

If you think you have what it takes but don't necessarily meet all selection criteria, please still get in touch as we would love to talk with you and see if you could be a suitable fit.

Hiring is subject to satisfactory Police Check, current Working with Children Check, and proof of the right to work and live in Australia.