POSITION OVERVIEW

• Reports to: CEO
• Duration of Position: 18 months (with the possibility of extension)
• Working Hours: Successful applicant must be able to commit an average of 15 hours per week
• Remuneration: $150 weekly stipend ($50 during probation period)
• Start Date: September 2024

ABOUT US

Global Voices is an independent, not-for profit organisation with the mission to develop Australia’s future leaders in diplomacy and policy through practical international experience. We facilitate a 6-month Policy Fellowship for Australians aged 18-30 and publish high quality policy proposals developed by our Fellows on our GV online journal.

Since our founding in 2011, we have supported over 350 young people to attend over 100 international summits at the United Nations, OECD, World Health Organisation and World Bank. Each year, we are also responsible for selecting the Australian representatives to the Y20 Youth Summit.

POSITION OUTLINE

Global Voices is seeking a motivated young professional to join our team and lead the operations and financial components of our work. The ideal candidate will be able to take initiative, work independently, have a work or study background in operations and/or financial management, along with a keen interest in foreign policy and diplomacy.

Our Finance and Operation Manager is responsible for ensuring Global Voices can run smoothly, facilitating book-keeping and accounting for administrative and program budgets, coordinating ATO-related tasks, as well as other administrative tasks, such as systems security and database management. This is an excellent opportunity to build professional work experience in a supportive and dynamic team setting. All work can be completed remotely.The Finance and Operations Manager reports directly to the Global Voices CEO.

POSITION REQUIREMENTS

• You must be aged 18-30 years old for the entirety of your contract with Global Voices.
• Part-time role, flexible hours (up to 15 hours per week).
• Australian citizen, permanent resident, or permanent humanitarian resident.
• Be willing and able to travel to our four-day Canberra Briefings program twice a year, in April/May and September.
• Be willing and able to travel as a support staff member on international delegations throughout the year (timing and duration negotiable).
• Be willing and able to commit to the role for the entirety of the 18-month contract.
• Have own laptop, smartphone and internet access at home.

POSITION RESPONSIBILITIES

• Assist in the coordination of biannual Canberra Briefings Programs (e.g. booking conference rooms, restaurant reservations, etc).
• Assist in the coordination of program related logistics, alongside Program Managers (e.g. booking international flights, accommodation, etc).
• Assist the CEO in preparing grant applications and other fundraising documents.
• General reconciling and book keeping.
• Manage and ensure adherence to program and administrative budgets.
• Coordinate payment of superannuation and BAS (using ATO portal).
• Coordinate insurance policies (travel insurance, work cover, etc).
• Manage systems security and relevant databases.
• Other ad hoc administrative tasks as required, including providing assistance to other Managers, when necessary.

KEY SELECTION CRITERIA

• Highly organised, self-motivated and professional.
• Tertiary level qualification related to business and administration (preferred but not essential) or demonstrated experience undertaking operational and administrative tasks.
• Excellent communication, particularly writing, and interpersonal skills, including demonstrated ability to work effectively in a team.
• Experience working independently and being able to adapt to competing priorities and changing circumstances.
• Professional or volunteer experience in grant applications, book-keeping and managing budgets.
• Ability to meet and comply with all organisational health and safety programs and requirements.
• Interest in diplomacy and international affairs.
• Proficient at Excel and Xero accounting software, and capable of quickly navigating and learning new software (incl. CMS and CRM systems).

BENEFITS

Our Executive Team consists of high performing young professionals who manage studies or other work alongside their volunteer role at Global Voices. This role is voluntary in nature. It presents a unique and exceptional professional development experience that builds your leadership, training, communication, organisation and management skills, enables you to develop broad networks, and provides high-level international experience and global awareness. Inclusions:

• Modest weekly stipend
• Fully funded national and international travel
• Coverage of airport transfers and incidental costs
• Attendance at Canberra Briefings program
• Attendance at high level international conferences and events
• Attendance at Global Voices alumni events and networking opportunities

If you have any further questions regarding the role, please email the CEO, Elly Hanrahan, via [email protected] using the subject line: Finance and Operations Manager (Voluntary) - Remote / Work from Home enquiry via EthicalJobs.