Liaise with the Accounts Manager regarding all client financial matters, taking direction and following instructions and procedures as required.
At the direction of the Accounts Manager investigate and pay accounts as necessary
Liaise with Social Security (and similar organisations) regarding client’s welfare.
Distribute incoming mail to appropriate staff, record and send all outgoing mail.
Co-ordinate general day-to-day office administration including all non-clinical enquiries, filing, travel arrangements, maintenance of mailing lists etc.
Coordinate kitchen resources, room preparation and booking for meetings.
Order stationary as required. Prepare a list of goods as approved by management, which will include food and stationery requirements.
Collect data and manage records as directed by the Operations manager/Deputy CEO
Assist with the organisation of special management events.
Prepare correspondence and reports as required, including newsletters and liaise with printers.
Minute taking at relevant staff meetings e.g., General Staff meetings.
Send Thank-you letters for donations of furniture etc. as required.