POSITION OBJECTIVE

The Fundraising & Event Manager role is to develop and manage Haemophilia Foundation Australia (HFA) fundraising and event plans. Key areas are direct mail appeals, trust grants, management and maintenance of HFA donor database, reporting, and plan and execute events.

The Fundraising & Event Manager will work closely with the Executive Director. HFA is a small team, there is a focus on teamwork and this position will work with other staff across special projects and activities. The position is for 4 days per week, (days are negotiable). Occasional after-hours work is required for events and to attend meetings.

KEY RESPONSIBILITIES

1. Maintain HFA donor database:

• Maintain database - update change of addresses and donor file notes to ensure accurate data files and donor information is available for communications
• Produce data files and reports for direct mail and other campaigns in a timely manner
• Process donor income and undertake follow up, including generating receipts and letters to donors
• Provide end of month reports for accounting purposes
• Maintain regular giving program (automated through CRM)

2. Plan and manage direct mail appeals:

• Prepare & execute strategic briefs for direct mail campaigns in consultation with Executive Director
• Develop campaign materials, either internally or with external contractors
• Liaise with the mailhouse for lodgement
• Report results of campaigns, analysing and identifying areas for improvement for future campaigns.

3. Work with Executive Director on yearly calendar of fundraising campaigns and events

4. Trust and Foundations

• Monitor project funding needs, prepare trust applications and monitor compliance with acquittal requirements

5. Plan and execute events

• Manage HFA event calendar
• Identify opportunities for additional events (in-person or online)

Bleeding Disorders Awareness Month and World Haemophilia Day

• The HFA team all have main roles in these awareness campaigns. The main role of the Fundraising & Event Manager position is to contribute strategies to grow the community fundraising arm through awareness activities, source, order & send out promotional materials. For World Haemophilia Day, HFA acknowledges the day, and this role assists with Light It Up Red locations across Australia.

National Conference (hosted every two years)

• Organise and manage national conference every 2 years

Key roles:

• Work with the Program Committee to liaise with speakers and chairs
• Work with Exhibition company (we have a small exhibition of about 6 sponsored stands)
• Registration - set up registration system and monitor delegate bookings
• Assist with promotional campaign
• Liaise with venue in regard to food, beverages and accommodation
• Liaise with sponsors and stakeholders

6. Ongoing fundraising reporting and analysis

• Reporting and analysis on all fundraising activities for Executive Director and HFA Council

KEY COMPETENCIES & SKILLS

• Advanced computer skills
• Advanced working knowledge and experience with fundraising database software (HFA currently uses Etapestry)
• At least 3 years’ experience in a fundraising and event role for a not-for-profit organisation
• Strong attention to detail
• Strong written and oral communication skills
• Advanced organisational skills
• Energy, flexibility and commitment to work in the not for profit sector
• Desire to work in a highly motivated small team environment.
• Working with Children’s and Police Check required

ENQUIRIES & APPLICATION

Enquiries are welcome, pls contact Natashia Coco, Executive Director 0403 538 109.

A position description is attached.